Administrator - Sea & Air Freight

About Our Client
Our Client is a well-established organisation operating within the transport and logistics sector, supporting the efficient movement of goods between Malta and international destinations. The Business plays a key role in enabling cross-border trade and providing dependable logistics solutions across a broad range of industries.

Role Overview
The Administrator - Sea & Air Freight will play an integral part in coordinating and supporting freight operations across sea and air channels. The role focuses on managing shipment workflows, supporting commercial planning, selecting appropriate transport routes and carriers, and ensuring all documentation and regulatory requirements are accurately fulfilled. The position requires close attention to detail, strong coordination skills, and the ability to operate effectively in a fast-paced logistics environment.

Key Responsibilities

• Shipment Coordination: Oversee the end-to-end movement of sea and air freight, ensuring consignments are processed efficiently and delivered within required timeframes.
• Route & Carrier Management: Assist in identifying suitable shipping routes and transport providers, balancing cost efficiency, reliability, and service quality.
• Documentation & Compliance: Prepare, review, and manage all shipment-related paperwork while ensuring adherence to international freight regulations and standards.
• Operational & Sales Support: Work closely with internal teams to support planning activities and assist in handling client requirements and logistics queries.
• Stakeholder Communication: Liaise with clients, carriers, and international partners, maintaining clear and professional communication throughout the shipping process.

Qualifications, Skills and Attributes

• Education: A-Level standard of education is required. A Diploma in Logistics, Transportation Management, or a related field will be considered an advantage.
• Experience: Prior exposure to shipping, freight forwarding, or logistics operations will be viewed favourably, though not essential. Must be familiar with Good Distribution Practices and regulations specific to pharmaceutical logistics. ​​​
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Strong verbal and written communication abilities, with confidence in handling professional interactions across diverse international stakeholders.
• Interpersonal Skills: Ability to work collaboratively while maintaining professionalism when dealing with clients, colleagues, and external partners under pressure.
• Technical Skills: Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Organisation: Strong multitasking capability with the ability to prioritise workload effectively in a deadline-driven environment.
• Self-Motivated: A proactive approach with the ability to work independently, take ownership of tasks, and deliver under pressure.
• Problem-Solving: Capable of responding quickly and effectively to operational challenges and unexpected shipping issues.

What's on Offer

• Compensation: A competitive remuneration package aligned with skills and experience.
• Working Hours: Full-time position with standard office-based working arrangements.
• Other Benefits: Access to private health insurance, structured career progression initiatives, employee referral incentives, and staff discounts.
• Career Development: Continuous learning opportunities within a growing organisation operating in a dynamic international sector.

 What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

 Heroix - Rise to New Heights

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