Investment Operations Associate

Our client , an asset management company is seeking to recruit for an Investment Operations Associate to join their Investments & Operations team and provide support to the COO and Portfolio Managers. The role covers both the operational management of client assets and support for the wealth management activities of the Company's UBO.

Duties include: 

• Carrying out daily cash and position reconciliations for our clients
• Monitoring trades throughout the day, and managing settlement (including chasing up any failed trades)
• Supporting back- and middle-office functions such as trade reconciliation and settlement
• Reconciling fund NAVs together with fund administrators
• Producing daily profit & loss figures
• Managing cash on behalf of clients
• Preparing and coordinating instructions for corporate actions (e.g. dividends, stock splits) and keeping a log of these
• Acting as the main point of contact for brokers, fund administrators, custodians, and other service providers
• Processing recurring client invoices (management fees, fund administration fees, custody fees, etc.)
• Preparing periodic client reports, including fact sheets and presentations;
• Liaising with clients' accountants and auditors on annual and semi-annual financial reports keeping track of deadlines and outstanding items, and acting as the link between our operations team and the accountants
• Speaking directly with investors when needed;
• Helping with regulatory filings;
• Supporting transfer agency work and keeping the shareholder register up to date;
• Monitoring liquidity and risk limits together with the Risk Manager;
• Keeping track of correspondence and follow-up actions with stakeholders on the team's behalf;
• Organising conference attendance for portfolio managers and analysts;
• Keeping the company website updated.
• Working closely with the Finance and Operations teams to maintain accurate and up-to-date portfolio positions, ensuring that all cash movements and transactions across the various accounts are properly recorded and reconciled.
• Keeping accurate records of trades and of realised/unrealised gains and losses across the portfolio;
• Keeping an eye on press releases and dividend announcements for companies the portfolio invests in;
• Liaising with relevant parties on matters relating to these investments.
• You may occasionally be asked to take on other reasonable tasks related to the business that aren't listed above
• You may be asked to carry out duties for the benefit of other companies within the Group; You'll be expected to attend training as required.

Requirements

• 3-4 years of experience within a similar role is required
• Four to five years' experience in fund servicing considered an asset
• Excellent organisational and interpersonal communication skills
• trong work ethic, self-driven, deadline-oriented, and adaptable to a fast-paced environment with willingness to get involved across different areas of the business
• Fluency in English and Maltese
• Fluency in Italian is an asset
• Local experience is required for this role

Education and Experience

• University degree (or equivalent) in Accounting, Finance, or Banking