Accounts Executive

Job Description: Accounts Executive 

Department: Finance 

Reports to the: Financial Controller 

Position Summary 
As an Accounts Executive, you will be responsible for maintaining up-to-date and accurate accounting records in preparation for monthly Management Accounts and Annual Financial Audits. 

Duties and responsibilities: 

• Reconciliation of daily Revenue. 
• Posting of end of month inventory movements. 
• Posting of Invoices and journal entries 
• Issuing of Debtor invoices. 
• Issue monthly Debtor statements chase for payments and allocate payments received 
• Reconcile and post Cashbook entries. 
• Post daily sales envelopes and reconcile cash envelopes. 
• Review all receipts passed as complimentary, voids or wasted and bring to the attention of the FC any irregular, unexplained or unauthorized voids. 
• Notify the Cashier and F&B of any shorts in cash received and identify the POS operator on whom the cash shortage is. 
• Bring forward any complaints written on cash receipts and follow up on actions taken. 
• Update cash and bank book with any deposits, payments and petty cash issued by hand on  Sage. 
• Perform bank reconciliations when requested. 
• Update ERA reporting in preparation for the annual ERA audit. Liaise with the Maintenance Manager for testing results required for reporting. 
• Check Invoices issued for functions to Function cost analysis sheet, function sheet and posting on Hotel PMS. 
• Go through pending purchase orders and follow up. 
• Assist in spot-checking of SOPs already issued. 
• Filing of documentation, invoices, and reports. 
• Participate and assist in the Annual Financial Audit preparation. 
• Any other task that may arise in the running of the business that would fall under the remit of the finance team. 
• Work hand in hand with all other team members of the finance team including but not limited to the Cost Controller, Human Resources and Payroll Administrator and assist in their tasks whenever is needed.