Malta Financial Services Authority is looking to recruit a Procurement Manager
on a full-time basis to join their team within their Procurement department. The procurement function is responsible to carry out all major, new and significant procurements, keeping abreast with new procurement regulations and policies and offer informed guidance to authority staff for adherence.
The procurement manager will play a key role in preparing all the necessary processes for the publication of the calls for tenders and suggest the best procurement strategy. Reporting to the Chief Operations Officer (COO) or to any other person the COO may delegate.
The individual will be expected to carry out the following duties:
- Assisting in the detailed monitoring and enforcement of public procurement procedures and ensuring that all procurement documents are in line with the applicable procedural and technical requirements, whilst ensuring confidentiality of sensitive procurement information at all times and ensuring compliance in such proceedings;
- Assisting in the adjudication of tenders and reporting to the respective Evaluation Committee;
- Effecting detailed vetting of procurement documents for suppliers, services or works tenders;
- Assisting the department and the authorities to answer any clarifications that may arise during the tendering period and evaluation;
- Reviewing/assisting in the selection of members of staff to sit on the Evaluation Committees;
- Attending during tender opening sessions and other pertinent assignments in order to ensure that all the stipulated regulations are adhered to;
- Leading and preparing the review of evaluation reports prepared by the Evaluation Committees for DCC meetings;
- Preparing or assisting in the drafting and signing of contracts and other related documents for Supplies, Services or Works tenders;
- Preparing reports concerning cases involving the Authority and represent the department in front of Boards, Tribunals and Courts of Law;
- Operating IT Systems, including the e-procurement portal (Epps), used for the management of calls for tenders and reporting of public procurement;
- Attending and recording minutes of tender requirements workgroups and Evaluation Committees;
- Interaction with the relative government departments involved, the procurement systems available, legislation and policies;
- Preparing monthly status reports to enable the monitoring and enforcement of public procurement procedures;
- Keeping abreast with new procurement regulations and policies;
- Maintain standard procedures that will enable the Authority to meet the objectives of the Procurement Policy, while having regard to economic effectiveness;
- Establish the rules and procedures by which purchasing authority may be delegated to and exercised by other individuals and/or departments; regularly review such parameters and practices; and ensure that the exercise of such delegated authority continues to meet the Procurement Policy requirements;
- Maintain records and data systems;
- Responsible for ‘post-contract’ management to ensure that the supplier is honouring the terms of the contract and is giving value for money;
- Manage day-to-day procurement through the issuing of RFQs as may be required, analysing and reporting on quotations obtained and the issue of purchase orders;
- Ensuring the timely processing of all purchase orders, scheduled delivery dates;
- Responsible to study consumption records and inventory levels to manage the process efficiently and effectively together with forecasting patterns;
- Develop and maintain key policies, procedures and manuals as may become necessary from time to time, in an effort to further develop and enhance the operational structures of the MFSA;
- Offer support to other members within the Authority;
- Carrying out any other ad-hoc duties according to the exigencies of the Authority.
Other important information:
- We are looking for candidates with solid background in Procurement/Management or in another widely recognised professional management qualification;
- The role calls for an academic qualification in a relevant field of study at National Qualification Framework Level 6 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC) or a widely recognised professional qualification at a comparable level;
- You will also possess a minimum of three (3) years working in a similar managerial role with an in depth understanding of public procurement regulations, procedures and practices. Candidates with knowledge in public sector procurement will be preferred;
- If you do not have the necessary academic or professional qualifications but you have at least seven (7) years of relevant experience in a related area, we would still be interested in speaking with you.
The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates.
It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at the application stage or otherwise at the preliminary interview should an applicant be selected for such an interview. Details can be obtained by accessing the National Commission for Further and Higher Education website on www.ncfhe.org.mt under MQRIC heading.
The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage www.mfsa.com.mt.
Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate’s appointment liable to termination.
Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.
Malta Financial Services Authority:
The Malta Financial Services Authority (MFSA) is the single regulator for financial services in Malta. It was established by law on 23 July 2002 taking over supervisory functions previously carried out by the Central Bank of Malta, the Malta Stock Exchange and the Malta Financial Services Centre. The Authority is a fully autonomous public institution and reports to Parliament on an annual basis.