Shipping Coordinator

P. Cutajar & Co. Limited is a prestigious importer and distributor of renowned global brands, including Ferrero, Lavazza, Bacardi, Bombay Sapphire and Martini. Additionally, we operate retail stores under Solaris, Coccinelle, and Häagen-Dazs. With over 150 years of market leadership, we take pride in our reputation for excellence and innovation.

We are currently seeking to recruit a Full-Time Shipping Coordinator to join our team. This role reports directly to the Operations Manager (Warehouse).

Duties will include but are not limited to:

- Assisting in resolving shipping related issues efficiently;

- Maintaining accurate records of incoming and outgoing shipments;

- Tracking shipments and communicating status updates with clients and internal teams;

- Verifying shipment details and ensuring documentation is complete and correct;

- Organising the shipment of orders by evaluating different transport or shipping alternatives in terms of cost, time, reliability, and shipping documents;

- Dealing with Shipping Agents and local Transportation Companies to obtain the best rates;

- Coordinating customs clearance relevant documentation process and forwarding of merchandise best shipping deals;

- Registering products on the NSO website – by registering the products using the correct HS codes;

- Liaising with the Warehouse team with regards to incoming consignments and the coordination of shipments from port to warehouse;

- Inspecting the condition of pallets / goods upon arrival at the Warehouse / Bonds in Hal Far;

- Supporting the Costings Clerk (within the same department) and serving as a backup when required;

- Calculating Freight, Insurance and Transportation costs – to be assigned and registered on the required systems;

- Attending to excise payments to Customs freight office in Luqa and Malta Freeport to ensure release of goods;

- Updating current internal reports with all the required data;

- Keeping in communication as necessary (including after normal working hours, during weekends and public holidays);

- Any other administrative duties as required.

Requirements:

- A minimum of 2 years’ experience as a Shipping Co-ordinator or a similar role;

- Strong collaboration skills with a commitment to supporting the team;

- Proficiency in using shipping and other relevant software;

- Excellent verbal and written communication skills;

- Strong ability to review and ensure accuracy in documentation and shipments;

- Ability to manage multiple tasks and prioritise effectively.

If you are ready to take the next step in your career and to join a team that values excellence and teamwork, we want to hear from you!

Interested applicants are to send their CV by clicking on the "Apply Now" button, quoting the reference number – WRH - SC 04/25.