Shipping Clerk - Supply Chain & Warehousing jobs in Malta - February 2021

Shipping Clerk

JOB TYPE: Full Time JOB LEVEL: Entry (0-12 months), Intermediate (1-3 years)
Supply Chain & Warehousing

Foster Clark Products Ltd in Malta is looking to recruit a Shipping Clerk to join their team on a full-time basis. The ideal candidate will assist the Documentation Officer in the issuance of export documentation in line with customer/country-specific requirements and UCP-600 Banking practices.

Key Accountabilities:

  • Export pre-and post-shipment documentation;
  • Responsible to manage all pre-shipment-related documentation and ensures accuracy and compliance to meet the company standards.


  • Ensure the timely imparting and verification of carrier’s shipping instructions;
  • Ensure the timely imparting of internal and external pre-advice;
  • Documentation priority timeline generation;
  • Drafting and issuance of export documentation in line with customer/country-specific requirements and UCP-600 banking practices;
  • Accurate and efficient posting of invoices in line with vessel departures and end of month periods;
  • Vetting Letters of Credit, value balances, plus relevant amendments prior to shipment commencement;
  • Effective tracking of related documents and ability to guide third parties with the relevant priorities, and to proactively highlight any delays;
  • Issuance and distribution of authorized Debit and Credit notes;
  • To show a heightened sense of urgency in ratifying documentation discrepancies in order to avoid documentation delivery delays;
  • Accurate processing of ERP data and liaise with the respective warehouse/sales coordinator with the necessary shipment-specific amendment requirements;
  • Preparation of ECTN and inspection supporting documents as indicated on checklist. 


  • Ensure that all related documentation has been completed and dispatched in a timely and accurate manner within stipulated deadlines;
  • Releasing and dispatch of documents in accordance with applicable payment terms;
  • Ensure that all relative documentation is kept in its respective file;
  • Accurately maintain the e-archiving system as per department requirements;
  • Ensure that all relative documentation is kept in its respective file;
  • Be proactive in highlighting deviations, mitigating discrepancies, and in solving one’s own mistakes;
  • Timely creation of freight purchase orders;
  • Assisting the shipping operations function as may be deemed necessary.

Ideal Candidate Profile:

  • A-Level Standard and relevant experience in the following areas:       
    • LC processes;
    • Physical Logistics (DC-Operations);
    • Shipping Processes;
    • Trade Terms;
    • Customer Service.


  • Bachelor's degree preferably in Commercial.

Key Technical Skills:

  • Excellent working knowledge of Microsoft AX & MS Excel;
  • Organization and Time Management Skills;
  • Customer Service Orientation;
  • Attention to Detail;
  • Verbal and written skills;
  • Analytical skills.

Key Competences:

  • Attention to detail;
  • Rule orientation;
  • Customer service orientation;
  • Presentation and facilitation;
  • Verbal and written communication;
  • Monitoring and measuring.

Foster Clark Products Ltd:
With a strong tradition and a history dating back to 1889, Foster Clark is dedicated to developing and supplying quality beverage preparations and food products in the desert, baking products, and sauces and dressings sectors. As a forward-looking company with a strong history of success, Foster Clark is committed to researching, producing, and bringing to the market high-quality products that meet customer expectations in different regions, while continuing with our expansion through the globe. We are committed to our own people as we are to our customers, acknowledging that our success is a direct result of their qualities. We continue to strengthen our team in all areas of the business and offer excellent long-term prospects. Manufacturing and marketing high-quality food and beverage products in over 80 different countries, is the cornerstone of our success and the benchmark for all our operations and processes.

Kindly submit your application directly to us using the 'Apply for Vacancy' button.

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