Purchasing Administrator - Supply Chain & Warehousing jobs in Malta - January 2021

Purchasing Administrator


JOB TYPE: Full Time
Supply Chain & Warehousing

A new Purchasing Administrator role is now available within the manufacturing industry. Whilst reporting to the Purchasing Executive, your responsibilities will include:

  • Preparing purchase orders and sending order requests to suppliers
  • Following up with vendors to check that orders are being processed in a timely manner
  • Liaising with suppliers if issues arise with shipments or orders
  • Building strong relationships with key contacts and working closely with them to determine a quick fix to problems
  • Preparing and forwarding invoices, updating databases, filing and organizing documents for accounts
  • Assisting in monitoring inventory stock levels and determining what needs to be reordered
  • Monitoring low suppliers in order to prepare purchase orders in advance of stock running out
  • Assisting in negotiating material and order costs
  • Compiling cost reports for invoices

Education and Experience

  • Minimum 2 years of experience working within purchasing / procurement, ideally within the manufacturing field
  • Diploma level of education
  • Fluency in both Maltese and English 
  • Good understanding of the use of MS Office tools


  • Meticulous 
  • Able to handle pressure and meet deadlines
  • Strong negotiation skills

Job Reference Code: OD605

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