Purchasing Administrator

A new Purchasing Administrator role is now available within the manufacturing industry. Whilst reporting to the Purchasing Executive, your responsibilities will include:

• Preparing purchase orders and sending order requests to suppliers
• Following up with vendors to check that orders are being processed in a timely manner
• Liaising with suppliers if issues arise with shipments or orders
• Building strong relationships with key contacts and working closely with them to determine a quick fix to problems
• Preparing and forwarding invoices, updating databases, filing and organizing documents for accounts
• Assisting in monitoring inventory stock levels and determining what needs to be reordered
• Monitoring low suppliers in order to prepare purchase orders in advance of stock running out
• Assisting in negotiating material and order costs
• Compiling cost reports for invoices

Education and Experience

• Minimum 2 years of experience working within purchasing / procurement, ideally within the manufacturing field
• Diploma level of education
• Fluency in both Maltese and English 
• Good understanding of the use of MS Office tools

Skills

• Meticulous 
• Able to handle pressure and meet deadlines
• Strong negotiation skills

Job Reference Code: OD605