Procurement Specialist

Our client, is looking for a Procurement Specialist to join their growing team. Reporting to the Head of Finance, your responsibilities will include: 

• Creating and sending purchase orders to suppliers and handling correspondence in order to achieve a clear understanding between parties involved in the process 
• Manage POs - i.e. PO creation, make necessary justification where necessary and where applicable.
• Make sure that PO acknowledgment complies with PO requirements prior to invoice issuance.
• Contact supplier in case of difference and when data mismatch requires the issuance of additional documentation (invoices or CN’s), or make necessary justifications on the PO according to relevant WI’s;
• Perform necessary approvals of the invoice in very urgent cases without adjusting PO and according to urgent business requirements;
• Contact category manager responsible for the strategic procurement in case clarification and support are needed;
• Perform necessary activities regarding checking that goods and services are received in quantity and quality requested and contact the logistics department or business in case of necessary approval and clarifications;
• Make approval of service confirmation in the system upon receiving confirmation from the business in case of a 2-way match;
• Maintain good relationship with all vendors within the given scope of work in collaboration all the time with category managers;

• Strong negotiation skills
• Currently in Malta
• Good command of English

• High education in a related field is preferred;
• Minimum of 2 years experience in procurement
• MS Office skills - advanced Excel skills;