Procurement Executive

Our client is seeking a Procurement Executive to join their tea. Reporting to the Director you will be responsible for the Company’s procurement and relevant operational functions, ensuring cost-efficient procurement and use of company resources.

Responsibilities

• To identify potential vendors, provide details of product specifications, solicit bids, and with support from the Operations Department, prepare an analysis of the bids and a final recommendation;
• Ensure that the necessary research has been carried out (with regards to supplier and product) to be able to select the best procurement strategy;
• Place orders for stock replenishment on a regular basis, as required, to maintain adequate stock levels and schedule delivery dates and coordinate transportation methods;
• Provide assistance in preparing the necessary documentation required for tender and proposal submissions, including obtaining the necessary quotations submitted in the required format and compliant with stipulated specifications;
• Analyse and reconcile supplier’s invoices for all ordered and supplied goods and services;
• Maintain updated the 'authorised supplier' database as well as maintain accurate recording of all procurement 'projects' in collaboration with Tendering Executive, including up-to-date status such as pending bids/quotations, bids in evaluation and purchase orders issued, at all times;
• Ensure ordered services and goods are provided satisfactorily as per the specifications and subsequent billing for such services received accurately and in a timely manner;
• To work closely with Finance, and seek out clarifications with suppliers on invoices;
• Maintain an up to date and easily accessible filing system for all procurement documents; 
• Co-ordination with Warehouse Executive carries out physical assets verification (stocktaking) at least once a year;
• liaise with the Warehouse Executive in situations where items purchased are delivered/ received at the warehouse to ensure that everything ordered is delivered to spec
• Perform any other assigned duties in relation to this role

Requirements:-

• Previous experience in a similar role within the Building Services Industry will be considered an asset
• Technically minded with the ability to understand and communicate specifications of products between suppliers and clients 
• Enterprising, motivated, multi-tasking, accurate and highly organized.
• Computer proficiency
• Fluent in both written and spoken English and Maltese;
• Excellent negotiation and communication skills