Procurement Administrator

Simonds Farsons Cisk Plc in Malta is currently looking to recruit a Procurement Administrator to join their team on a full-time basis.

Job Role:
Reporting to the Supply Chain Manager, the Administrator is responsible to provide a purchasing service to the Company by identifying suitable vendors and suppliers of quality items and purchasing goods and services to the advantage of the Company as established in the purchasing regulations.

Responsibilities:

• Review purchase requisitions received, obtain quotations as necessary and process the requisitions within the Purchase Order System according to company regulations
• Follow up on pending orders, negotiating terms of delivery and making special delivery arrangements where necessary while keeping departments and management informed of the delivery schedules
• Research and select vendors, procuring materials, supplies and services cost-effectively for the required delivery within the approved price range
• Evaluate suppliers' performance, utilising different vendor sources to manage orders as directed
• Establish reliable sources, and backup sources to ensure uninterrupted production whilst maintaining a good working relationship with the different suppliers
• Maintain an up-to-date purchasing filing system on pricing and suppliers to ensure immediate and accurate access to information
• Ensure that received invoices are covered by and agree with the Purchase Orders, identifying errors or unauthorised changes in prices and follow up with suppliers as necessary
• Review, develop and produce required purchasing reports. Liaise with the shipping department to obtain the best possible shipping rates.

Requirements:

• Have an A-level standard of education
• Have 3 years of experience in a purchasing environment
• Possibly are in possession of a diploma in Business Studies or equivalent
• Be self-motivated; show initiative and be capable to work independently under pressure,  being loyal and practising high ethical standards at all times
• Possess communication and negotiating skills
• Be ICT literate.