Assistant Purchasing Manager

Our client is looking to employ an Assistant Purchasing Manager to join their team. As part of your duties you would be:
 

• Support the Purchasing & Stores Manager in effectively managing the day-to-day operations and administration of the Purchasing & Stores Department.
• Coordinate shipping activities for spare parts, consumables, merchandising materials, company stationery, and uniforms in collaboration with the Shipping Officer.
• Maintain up-to-date information in the (S.A.P) regarding suppliers, items, prices, and quantities.
• Oversee the ordering process for spare parts, consumables, merchandising materials, company stationery, and uniforms.
• Coordinate the implementation of relevant S.A.P modules within the Purchasing and Stores Department.
• Provide recommendations to the Purchasing and Stores Manager for changes in procurement policies and operational improvements.
• Generate reports for the Purchasing and Stores Manager to evaluate usage, sales trends, and budget compliance, adjusting ordering schedules as needed.
• Ensure purchase orders consider available budgets and cash flow constraints of the company.
• Take into account constraints like warehouse space limitations, incoming deliveries, and warehouse loading when scheduling orders.
• Establish reliable supply sources and backup options to ensure uninterrupted availability of goods.
• Take proactive measures to ensure on-time deliveries and address delays promptly.
• Assist the Purchasing and Stores Manager in preparing the departmental budget and contributing to the formulation of the company's business plan and budgets.
• Prepare comprehensive reports for senior management, highlighting interim performance and outlining corrective action plans for continuous improvement.
• Facilitate incoming inspections conducted by Storekeepers/QA Analysts according to Quality Plans.
• Ensure all relevant Purchase Orders, Goods Received Notes (GRNs), issues, statements, and invoices are received and processed by the Purchasing Executives.

• Three years experience in a supply chain environment
• Good computer skills (excel, word, outlook and PowerPoint)
• Good communication skills (email, telephone)
• Must have networking skills, negotiating skills and presentation skills
• Fluency in Maltese & English are a must.

• Bachelor's degree in a relevant area
• Ideally likes working with numbers and has good mathematical skills
• Experience in SAP & Shipping