Labelling Coordinator

Baxter (Malta) Trading Company Ltd in Malta is currently looking to recruit a Labelling Coordinator to join their team on a full-time basis.

Summary:
The Artwork Coordinator role will help Baxter in identifying and ensuring that the right information is delivered to our patients all over the globe. This is obtained by helping us create Baxter Labels of excellent quality.

• The Artwork Coordinator will ensure that all labels are updated according to the requirements for each and every country Baxter supports;
• Design control and risk management activities applied to the labeling of medical packages;
• Ensure that design control and risk management are performed in line with Baxter applicable procedures;
• Responsible for scheduling and executing day-to-day activities to support Global Labeling Operations;
• Responsible for capture operation metrics;
• Understand and leverage Baxter quality practices within your area of responsibility.

• Ensure that artwork packages requests are registered & processed within the Design Center’s internal process;
• Ensure that all the artworks under the design center’s responsibility are released on time as per request;
• Communicate with stakeholders in order produce & update the artworks with the right requirements;
• Communicate with stakeholders to stipulate artwork delivery dates;
• Capture metrics for all internal activities are per procedure;
• Report back to management; feedback on the current operations status;
• Ensure good collaboration between team member;
• Create a motivational environment for a team member to create the opportunity for improvements

• Carry out quality control of artwork to ensure high quality and compliant artwork is submitted;
• Ensure that Design Artworks have been updated according to the mark up provided;
• Ensure all typesetting of packaging components (including the text, graphics, chemical structures, bar codes, etc) are as per guidelines and standard;
• Be proficient in using the software “Docuproof” in order to ensure that artworks are updated correctly;
• Proper Storage and archiving of documents as per the local procedure.

• Trained in GDP, ability to maintain clear traceability with multiple revisions & multiple sign-offs;
• Work with labeling operations to finalize markups;
• Ensure that documentation is in line with FDA regulations;
• Carry uploads of official documents for approval in Baxter Systems for document release;
• Ensure that all packages are approved as per procedure and filed accordingly.

• Ability to support and drive business targets associated with the labeling operations team (cycle time, accuracy, compliance);
• Ability to support Global facilities/entities;
• When required, the incumbent shall provide support to the coordinator on project improvements;
• The incumbent is also responsible to ensure that all procedures related to his/her responsibilities are in line with corporate requirements and that any corrective actions triggered by Corporate/Internal/Other audits are always implemented within the established time frames;
• The incumbent must also ensure that all documentation and practices related to her role are in compliance with good laboratory and documentation practices.

• Holds a tertiary level of education or 3 to 5 years’ work experience working in a similar role;
• Experience in performing design control and document proofreading in accordance with ISO standards;
• Exceptional organizational skills and ability to support business targets;
• Experience in using IT Process-Oriented Systems;
• Preferable to be experienced in using “Docuproof” or similar software;
• Be meticulous and attentive to detail;
• Experience in quality control would be considered an asset;
• Good interpersonal and communication skills;
• Good leadership and motivational skills;
• Fluent in English (both written and verbal);
• Fluency in any other language is considered an asset.