Project Manager - Project Management jobs in Malta - September 2021
JOB TYPE: Full Time JOB LEVEL: Experienced (3 years +), Middle Management
Project Management
EMPLOYER INDUSTRY: Financial Services
Job vacancy: Project Manager within Programme Management and Quality Assurance in Grade 6 
Job code: PM/002/2021

About Programme Management and Quality Assurance:
The Programme Management & Quality Assurance office is responsible for the setting up of a single, centralised framework, designed to ensure the implementation and delivery of key organisational projects and other change initiatives within the Authority. Programme Management is responsible to define best practice within the Authority and aims to standardize quality assurance and change management activities thus introducing economies of repetition in the execution of projects. The Programme Management team is key towards ensuring the completion of projects within scope, budgets and in the established timeframes.

The Role:
Main responsibilities
  • Ownership of execution and delivery of one or multiple projects ranging from large strategic projects to smaller tactical initiatives as assigned by the Head of PMQ or deputy;
  • Act as front-line team player within a centralised PMQ framework;
  • Define project scope, determine project milestones and provide budget justification;
  • Act as a central point of contact to internal and external project stakeholders to ensure compliance with agreed project deliverables;
  • Ensure strict adherence to the MFSA’s project and programme management methodologies;
  • Administer Change Control and that MFSA procurement procedures are adhered to;
  • Take responsibility of the overall progress of project execution with strict adherence to SLAs and agreed timelines;
  • Understand stakeholders’ requests and provide on-going support through the project lifecycle ensuring that any decisions made will have a measurable impact on and demand capacity and contingency planning of the Authority;
  • Ensure timely estimations are provided by Change Management within agreed timeframes;
  • Partner with Change Management and other Project Stakeholders in the preparation for status meetings with the Project Sponsor;
  • Identification and resolution of issue and conflict management with clear articulation of critical dependencies.
  • Maintain an accurate and unbiased reflection of project related risks and ensure timely escalation;
  • Ensure that all delivery and testing cycles are properly planned with appropriate risk mitigation strategies;
  • Provide the necessary training and business support to MFSA staff during User Acceptance Testing;
  • Work on multiple projects simultaneously; 
  • Track progress and status of ongoing tasks and ensure timely compilation of project reporting;
  • Maintain and store all project documentation in accordance to PMQ standards;
  • Perform any other related duties that may be assigned by the function's Management from time to time.

*The role may require participation in off-site duties in order to attend meetings with external consultants or software vendors.  The role may also call for duties outside office hours in order to tend to critical issues or recover impacted schedules so as to ensure adherence to SLAs.

About You:

  • We are looking for candidates with a solid academic background in business, IT and/or change management or an equivalent professional qualification;
  • The role calls for an academic qualification in a relevant field of study at National Qualification Framework Level 6 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC) or a widely recognised professional qualification at a comparable level;
  • You will also possess a minimum of five (5) years working experience in a Project Management environment as well as demonstrable management skills with a proven track record to lead a team;
  • If you do not have the necessary academic or professional qualifications but you have at least ten (10) years of relevant experience, we would still be interested in speaking with you.

Knowledge, Skills and Experience Required:

  • Must be proficient in business modelling, business process improvements techniques, change implementation and planning, data analysis, organizational design, requirements definition, stakeholder relationship management and system design;
  • Must be proficient with methods and techniques for preparing statements of requirements both orally and in writing;
  • Must exhibit strong documentation skills and should have a good knowledge of the MFSA in terms of its core objectives and strategic goals;
  • Must be familiar with standards associated with IT practice nationally and internationally;
  • Must demonstrate a strong awareness of the uses of IT within the financial services industry;
  • Must be able to facilitate remote and face to face meetings;
  • Must have good negotiation skills;
  • Must be able to communicate with various team members in an effective manner;
  • Must be a team player and actively promote team spirit;
  • Must have strong written and oral communication skills;
  • Must be accurate and systematic in doing work;
  • Preferably should have a good knowledge of the financial services industry.

How to apply or query further information:
Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application.

Other Important Information:
The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates. It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on the comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at the application stage or otherwise at the preliminary interview should an applicant be selected for such an interview. Details can be obtained by accessing the National Commission for Further and Higher Education website under MQRIC heading. The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage. Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination. Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.

Jobs Plus Permit: 367/2021

Malta Financial Services Authority:
The Malta Financial Services Authority (MFSA) is the single regulator for financial services in Malta. It was established by law on 23 July 2002 taking over supervisory functions previously carried out by the Central Bank of Malta, the Malta Stock Exchange and the Malta Financial Services Centre. The Authority is a fully autonomous public institution and reports to Parliament on an annual basis.

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