Senior Manager (Administration & Facilities)

Job Description
Job vacancy: Senior Manager (Administration & Facilities) in Grade 5
Job code: ADM/001/2022

About Administration & Facilities:
The Administration & Facilities teams are responsible for the ongoing administration support, procurement management, upkeep of premises, transport management, managing front office, hospitality aids, physical security, and travel desk within the Authority. Various projects and initiatives are undertaken by the team with the ultimate objective of offering the best place to work to fellow colleagues and stakeholders, such include but not limited to the renovation of different areas and energy-saving campaigns.

The Role:

• Managing the day-to-day operations of the teams falling under the administration & facilities function and its staff- including maintenance of the facility, procurement, physical security, and the other day-to-day administrative issues (such as cleaning, garage parking, travel requests, and transport booking);
• Ensuring a high level of service provision to the rest of the organisation;
• Suggest and drive strategic goals within the function;
• Improving operational efficiency and effectiveness by driving quality improvements and leading business maintenance and facility operations keeping downtime to the barest minimum.
• Ensuring that service standards and company policies and procedures are adhered to whilst developing and maintaining key policies, procedures, and manuals and ensuring that controls are in place, in an effort to further develop and enhance the operational structures of the MFSA
• Leading and/or participating in projects relating to the function and recommending capital/facility update projects to maintain the facility in optimum condition
• Support and work closely with other functions within the Authority to ensure a seamless flow of information and work practices;
• Managing and leading capital projects, including budgetary and financial control as part of the project management;
• Follow/discuss the function's budgets and monitoring costs;
• Lead, Mentor, and ensure the professional development of all members of the team;
• Assist in the recruitment, staff training, and performance appraisal processes;
• Set and achieve key performance targets for the teams of the Administration function;
• Other duties and tasks may be assigned by the Head of Functions and Chief Operations Officer.

About You:
We are looking for candidates that need to hold an Administration Degree and /or a Technical Degree in Engineering Mechanical / Electrical or HVAC combined with proven good knowledge of the health and safety requirements emanating from the legislation. The role calls for an academic qualification in a relevant field of study at National Qualification Framework Level 6 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC), or a widely recognised professional qualification at a comparable level. The applicant should also possess a minimum of eight (8) years of working experience in a similar environment. Candidates with longer working relevant experience will be preferred. If you do not have the necessary academic or professional qualifications but you have Fifteen (15) years of relevant experience in a similar related role, we would still be interested in speaking with you.

How to apply or query further information:
Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application. 

Other important information:
The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates. It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on the comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at the application stage or otherwise at the preliminary interview should an applicant be selected for such interview. Details can be obtained by accessing the National Commission for Further and Higher Education website under MQRIC heading. The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage. Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination. Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.

*Jobsplus Permit Number 200/2022