Protocol Assistant

Job Description

The US Embassy in Valletta, Malta is currently looking to recruit a Protocol Assistant to join their team on a full-time basis.

Job Role:
Serves as principal advisor to the Ambassador and DCM on all activities related to their representational and ceremonial duties and is the liaison with Maltese authorities and other diplomatic missions to Malta. Plans and coordinates Executive level and mission-wide representational functions.

Additional Information:

• One-Year Definite contract; Personal Service Agreement may be extended for an additional one-year period. Renewal is subject to available funds and the successful completion of a 12-month probationary period
• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Requirements:

• At least three years of progressively responsible office experience with a strong protocol and event coordination component
• Comprehensive knowledge of general etiquette, social standards, and diplomatic protocol of Malta with a basic understanding of American social and diplomatic procedures
• Expert knowledge of grammatical standards and guides, dictionaries, and other editing manuals
• Two years of University Studies
• Fluent in both Maltese and English
• Independent and self-starter with excellent interpersonal and organizational skills as well as strong intercultural awareness is required
• Must deal tactfully and in a diplomatic manner, both in person and by telephone, with all levels of the Embassy’s contacts
• Must be flexible and adaptable to changing tasks and competing priorities under pressure and be able to prioritize
• Able to schedule major events from overall conception to final execution
• Must be able to work independently and set priorities in order to complete work assignments in a timely manner
• Must be willing and able to work extended hours and to be present at the Ambassador’s residence for official functions as needed, including weekends, holidays, and late evenings, with appropriate appearance and dress for the occasion
• Must have neat and legible handwriting.

*The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, colour, religion, gender, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants under consideration will be required to pass medical, and security certifications and complete a mandatory probationary period for LE Staff.

Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Malta will receive a compensation package that will include the following;

Health and Wellness

• The Embassy offers one of the best Medical Insurance policies on the island
• Life & disability insurance
• The use of a fully equipped gym and heated swimming pool
• Access to the Department’s numerous webinars which cover a variety of personal topics including resilience.

Training, Development & Recognition

• The Embassy is dedicated to ensuring ongoing career-long learning opportunities required for success in today’s workforce and offers learning opportunities through The Foreign Service Institute (FSI) Learn Center
• Employees are awarded for their highest achievements through Annual Performance Rewards and through the Department Awards program.

Holidays Observed

• In addition to the Maltese holidays, American Federal holidays are also observed.

US Embassy Valletta:
The U.S. Embassy in Valletta strives to strengthen cooperation, friendship, and trade between the United States and Malta through the promotion of shared values such as individual freedom, human rights, democracy, and the rule of law.  The Embassy works with all sectors of Maltese society in an effort to promote these values.