Payroll Associate

About Our Client
Our Client operates within the taxation, legal advisory, and corporate support sector, providing expert services across a range of industries. Known for their commitment to innovation and inclusivity, they deliver bespoke solutions that foster local business development while supporting international companies based in Malta.

Role Overview
We are collaborating with our Client to recruit a Payroll Associate to join their expanding Payroll department. This role involves managing payroll processes for a diverse portfolio of clients, ensuring accuracy, compliance, and confidentiality in all payroll operations. The successful candidate will play a vital part in maintaining smooth payroll administration and supporting the team in meeting internal targets.

Key Responsibilities

• Payroll Processing: Prepare and oversee periodic payrolls for multiple clients, ensuring timely and accurate execution.
• Payroll Reporting: Generate and process various payroll reports as requested by clients.
• Data Management: Collect, calculate, and input payroll information into the relevant systems meticulously.
• Compliance Documentation: Issue payroll-related statutory forms such as FS3, FS5, and FS7 in accordance with legal requirements.
• Employee Records: Handle documentation for new hires and terminations promptly and accurately.
• Confidentiality: Maintain strict confidentiality to protect sensitive payroll information and client trust.
• Month-End Procedures: Assist with month-end consolidation, reconciliation, and payroll tax payments as required.
• Billing Support: Aid in the invoicing and billing processes related to payroll services.
• Team Collaboration: Contribute actively towards achieving team goals and completing assigned tasks.
• Additional Duties: Perform other payroll-related functions as directed by management.

Qualifications, Skills, and Attributes

• Education: Minimum 'A’ level standard of education.
• Experience: At least two years’ practical experience in payroll management. Experience with Shireburn Indigo payroll software will be considered an advantage.
• Language Skills: Fluency in both English and Maltese is essential. Knowledge of Italian or other languages is beneficial.
• Communication Skills: Strong verbal and written communication abilities are required to liaise effectively with clients and colleagues.
• Interpersonal Skills: Excellent team player with the capacity to engage professionally and respectfully with diverse stakeholders.
• Technical Skills: Proficiency in Microsoft Office applications and payroll systems.
• Organisation: Exceptional attention to detail and organisational capabilities to manage multiple tasks under tight deadlines.
• Self-Motivation: Able to work independently and proactively within a structured environment.
• Problem-Solving: Competent at identifying issues and implementing solutions promptly.

What's on Offer

• Compensation: Competitive base salary complemented by performance-related incentives.
• Working Hours: Flexible working schedule with hybrid arrangements—four days in-office and one day remote.
• Other Benefits: Annual salary increments, reduced working hours during summer months, health insurance coverage, dedicated study leave annually, and access to various social events throughout the year.
• Career Development: Clear career progression pathways and continuous opportunities for professional growth within an innovative and respected organisation.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be managed with complete confidentiality and professionalism.
• CV Review: Receive honest and practical feedback to enhance your CV.
• Interview Planning: Benefit from tailored preparation sessions ahead of your interviews.
• Cultural Fit Assessment: Gain insights into company culture to ensure alignment with your values.
• Long Term: Understand the role and organisation for a stable, long-term career decision.
• Exclusive Opportunities: Access a wider selection of job openings beyond the market norm.
• Personalised Candidate Profile: Highlight your unique strengths with a detailed profile.
• Ongoing Support and Guidance: Enjoy continuous assistance throughout your recruitment journey.
• Networking Opportunities: Leverage our extensive contacts for exclusive roles.
• Time Efficiency: Save time with streamlined, effective recruitment processes.
• Tailored Job Matching: Discover roles perfectly suited to your skills and ambitions.
• Feedback Loop: Stay well-informed with regular updates and constructive feedback.

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