Payroll Administrator (PartTime/Reduced)

About Our Client
Our Client operates within the professional services sector, providing a broad range of solutions to both corporate and individual clients. With a strong emphasis on compliance, accuracy, and client service, the Company is known for its structured yet dynamic environment that supports ongoing growth and development for its team members.

Role Overview
The Payroll Administrator will report directly to the HR Executive or HR Manager, supporting the day-to-day management of payroll and HR administrative functions. This role requires a detail-oriented and organised individual capable of handling payroll processing, maintaining employee records, and contributing to the recruitment and onboarding process. The position is ideal for someone with a background in human resources who thrives in a collaborative and fast-paced environment.

Key Responsibilities

• Payroll Processing: Manage end-to-end payroll processing, ensuring compliance with internal policies and local employment regulations.
• Leave & Timesheet Management: Track leave balances, verify attendance records, and reconcile timesheets with accuracy and efficiency.
• Regulatory Compliance: Prepare statutory filings and maintain up-to-date records in accordance with legal obligations, including SSC and FSS reporting.
• HR Administration: Maintain employee performance records, support training initiatives, and assist with general HR tasks including recruitment coordination.
• Collaboration: Liaise with the finance and HR departments to ensure data integrity, resolve discrepancies, and support continuous process improvements.

Qualifications, Skills, and Attributes

• Education: A certificate or diploma (MQF Level 5) in Employment Law, Human Resources, or a related field.
• Experience: Minimum of 2–3 years' experience in payroll and HR administration, ideally within a professional services or corporate environment.
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Clear and professional verbal and written communication abilities are essential for liaising with internal teams and employees.
• Interpersonal Skills: Strong interpersonal skills with the ability to handle sensitive information with tact and diplomacy.
• Technical Skills: Proficiency with payroll software (especially Shireburn Indigo), Microsoft Office Suite (particularly Excel), and HRIS tools.
• Organisation: Excellent time management skills with the ability to prioritise tasks and meet deadlines efficiently.
• Self-Motivated: Demonstrates initiative and works effectively with minimal supervision.
• Problem-Solving: Capable of identifying issues and proposing solutions to enhance payroll accuracy and HR administration.

What's on Offer

• Compensation: A competitive base salary.
• Working Hours: Standard office hours with potential for flexibility depending on departmental needs.
• Other Benefits: Ongoing professional development, mentorship from senior HR professionals, and exposure to varied HR and payroll projects.
• Career Development: Opportunities for career progression within a reputable and expanding organisation.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

Heroix - Rise to New Heights

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