Human Resources Coordinator

Our client who operates within the hospitality industry is looking for a Human Resources Coordinator.

Main Responsibilities:

• Assist management in the recruitment process by acquiring briefs for recruitment adverts, filtering CVs, conducting preliminary interviews and coordinating recruitment drives to ensure vacancies are filled promptly
• Oversee engagement of new associates, by drafting contracts and other HR related documentation
• Oversee induction and termination process of associates
• Maintain good relations with JobsPlus, the DIER and other relevant stakeholders
• Maintain associates confidence and protect operations by keeping an updated employee file system, ensuring all records are filed and stored in a confidential manner
• Maintain all information needed with regards to associate’s work permits including making sure that all work permits are valid during the period of employment
• Maintain all records of any licensing required by associates up to date and inform associates and management accordingly when licenses are about to expire
• Managing the company time and attendance procedure
• Compiling and formalising time sheets based on punch clock information
• Reporting anomalies in the timekeeping systems
• Obtaining approvals for time sheets
• Running the whole payroll process (handling punch clock and time sheets, updating payroll system and FSS declarations)
• Managing employee sickness and vacation leave balances
• Other duties normally performed within the Finance function

Working hours are from Monday to Friday normal office hours with an element of flexibility.

• Maltese employment law knowledge is a must
• Be able to work under pressure with minimum supervision
• Must have excellent communication and problem solving skills

• Previous experience (2 - 3 years) in a similar role is a must
• Relevant education would be considered an asset