HR Assistant

Lidl in Malta is looking to recruit an HR Assistant to join their team on a full-time basis. 

Summary:
Our HR Assistants are an important part of the engine that keeps our Company going! The members of our HR team provide assistance to our internal customers, who are our colleagues, ensuring that their requests are seen. Our HR Assistants thrive in a fast-paced, varied environment and are open-minded to different ways of carrying out their tasks. They know that open communication and feedback are integral to professional development. Most of all, they are passionate about offering a great service to our internal clients.

We are currently based in Luqa, but our Head Office will move to Burmarrad soon.

What you'll do:
The purpose and goal of this position are to assist in the recruitment of, and in the handling of human resource administration matters relating to regional distribution centre employees.

Recruitment:

• Organising, preparing and participating in recruitment activities, job fairs and in-house recruitment events
• Advertising job vacancies on the company's careers page, social media and internal communication channels
• Drafting and updating job descriptions
• Screening and processing job applications
• Overseeing application process management (correspondence, telephone calls, follow-up with applicants)
• Sorting applications according to job specifications
• Sourcing potential candidates from various channels
• Providing shortlists of qualified candidates to hiring managers
• Collaborating with managers to identify future hiring needs
• Acting as a consultant to the new hires and assisting them in the onboarding process.

Human resources administration:

• Preparing employment contracts and monitoring accuracy and completeness of staff records
• Ensuring uniformity of forms and reports
• Acting as a contact person for social insurance providers / external authorities offices
• Producing references and certificates
• Maintaining correspondence for all disciplinary actions
• Assessing travel expenses of regional distribution centre
• Assessing quality and accuracy of work hour records (time sheets)
• Summarising and transmitting all data relevant to staff and accounting to the human resources department of the Head Office
• Receiving, distributing and forwarding staff reports and documents
• Administration of access cards
• Studying, issuing and monitoring HR procedures
• Helping in the organization of feedback events
• Monitoring and Analysis of Training Reports
• Keeping up to date and monitoring compliance with relevant employment legislation 
• Using internal programmes SAP (SAP HR and SAP E-Rec)
• Responding to employees' queries about HR-related issues in a timely and efficient manner
• Organizing and maintaining personnel records
• Updating internal HR databases
• Preparing HR documents
• Ensuring legal compliance in all HR-related matters.

What you'll need:

• Secondary level of education
• Fluent in English in both verbal and written
• Good organisational and interpersonal skills
• Capable of working on own initiative and in a team environment
• ECDL literate;
• Organizational skills with an ability to prioritize important projects
• Phone, email and in-person communication skills
• Solid verbal and written communication skills
• Knowledge of Italian will be considered an asset
• Previous experience in an office environment will be considered an asset.

What you'll receive:

• A full-time, 40 hours per week, contract;
• A secure job with a solid and structured company;
• A dedicated training plan to ensure you are set up for success;
• A pleasant, yet demanding, work environment which is characterized by diverse work activities;
• Development opportunities in a dynamic company that is continuously expanding.