HR Administrator & Office Coordinator

Job Description
Job Vacancy: HR Administrator & Office Coordinator

Skillcast is a fast-growing technology company based in London and Malta and listed on the London Stock Exchange. We provide technology and content to help companies build ethical, inclusive, and resilient workplaces by training and motivating their employees on ethics and regulations.

We are now looking for an experienced professional to carry out HR-related administration and facilitate the running of our offices. You will work together with your counterpart in our London office to support teams in both locations.

Duties as HR administrator:

• Manage the HRIS and related systems to manage all employee data
• Manage the full On-boarding and Off-boarding process for all staff and contractors
• Prepare all relevant HR documents for ie employment contracts, employee guides
• Provide recruitment support to Directors and Team Leaders
• Support the HR Manager with all company policy reviews and compliance records 
• Support the HR Manager on all reporting of HR metrics 
• First point of contact for employees on any HR-related queries, including holiday and sick days
• Assist with general employee welfare and well-being initiatives
• Assist with providing payroll information to the relevant
• Handle ISO documentation and provide controls for ISO certifications.

Duties as Office Coordinator:

• Ensure smooth running of the office for all attending staff
• Manage relationship with the facilities management suppliers for safety, hygiene, security access, etc
• Create and follow office workflow procedures to ensure maximum efficiency (supplies ordering etc)
• Manage the office to support all teams, setting up meeting rooms
• Support the Executive Assistant for Executive scheduling where needed
• Greet and assist all new staff, contractors, and visitors when they arrive at the office
• Manage all office supplies and kitchen supplies
• Manage office expenditures to support the Finance team and relevant procedures.

Experience and competencies:

• 1-2 years of experience within an HR-related environment, including handling sensitive employee data
• 1-2 years of experience in office management (office facilities and supplier management)
• Strong communication and organisational skills
• Excellent attention to detail
• Good knowledge and passion for systems and centrally held data
• Ability to work independently and in collaboration with multiple teams 

Benefits:

• Join a growing business in a thriving and innovative sector
• Hybrid working – 4 days per week office and 1 day per week working from home
• Competitive salary and bonuses
• Employee share options.

Skillcast:
Skillcast provides e-learning and compliance tools to companies in the UK and around the world. Our operations teams in Malta work with our clients to build and deliver content and technology to help clients with their compliance programs. Our mission is to help build ethical, inclusive and resilient workplaces. We are based in a great penthouse office in Mriehel with a garden terrace and designated parking.