This job is closed and no longer accepting applications.
Our client, operating within the Leisure industry, is looking for an Events Coordinator to join their growing team. Your responsibilities will include:
Planning, preparing, and delivering quality events;
Liaising with clients to ascertain their specific event requirements; attending site visits, briefings and meetings;
Compiling proposals of events including timelines, venues, suppliers, legal obligations, staffing & budgets;
Booking venues and suppliers and securing the best possible prices;
Ensuring that all events planned are in compliance with company insurance policy as well as national and EU legal, health and safety legislations;
Coordinating with suppliers including; venue management, caterers, stand designers, contractors, entertainment and equipment hire;
Planning site layouts designs, running orders for performers and detailed timelines;
Liaising with marketing and PR teams to promote the events;
Liaising with clients and designers to create a brand for the event and organizing the production of posters, catalogues, and backdrops;
Overseeing the dismantling and removal of equipment from the event and clearing the venue efficiently;
Ensuring that all staff are working, keeping to the proposed timeline and deadlines.
Collection of time sheets from staff after events;
Make sure that any purchase orders and invoicing are sent to the client according to the company operating procedures;
Skill-sets and Requirements
Able to communicate well in both English and Maltese
Willing to work flexible hours including nights, weekend & Public Holidays
Organized and self-motivated team player with an eye for detail
Excellent coordination and communication skills
Carries a resilient and proactive personality
Valid Driving license
Education & Experience
Recent experience in a similar role would be an advantage
Our client, operating within the Leisure industry, is looking for an Events Coordinator to join their growing team. Your responsibilities will include:
Planning, preparing, and delivering quality events;
Liaising with clients to ascertain their specific event requirements; attending site visits, briefings and meetings;
Compiling proposals of events including timelines, venues, suppliers, legal obligations, staffing & budgets;
Booking venues and suppliers and securing the best possible prices;
Ensuring that all events planned are in compliance with company insurance policy as well as national and EU legal, health and safety legislations;
Coordinating with suppliers including; venue management, caterers, stand designers, contractors, entertainment and equipment hire;
Planning site layouts designs, running orders for performers and detailed timelines;
Liaising with marketing and PR teams to promote the events;
Liaising with clients and designers to create a brand for the event and organizing the production of posters, catalogues, and backdrops;
Overseeing the dismantling and removal of equipment from the event and clearing the venue efficiently;
Ensuring that all staff are working, keeping to the proposed timeline and deadlines.
Collection of time sheets from staff after events;
Make sure that any purchase orders and invoicing are sent to the client according to the company operating procedures;
Skill-sets and Requirements
Able to communicate well in both English and Maltese
Willing to work flexible hours including nights, weekend & Public Holidays
Organized and self-motivated team player with an eye for detail
Excellent coordination and communication skills
Carries a resilient and proactive personality
Valid Driving license
Education & Experience
Recent experience in a similar role would be an advantage