Administrative Assistant

At KastellVP, we help entrepreneurs transform their businesses to achieve their dreams and leave a positive impact on the lives of those around them. We strongly believe in:

• Breathing Integrity
• Always challenging, adapting without compromise
• Never giving up
• Demonstrating expertise

If you feel that these values resonate with you and want to be a part of a team that positively transforms the way businesses operate, then this opportunity may be the right one for you. In this role, you will be a main contributor to efficiency, organisation and sound structure. Having both direct responsibilities and also supporting the delivery of professional services.

Key Responsibilities:

• Client & Activity Coordination - Scheduling and managing bookings, including administrative and logistical preparations.
• Supplier & External Communication - Coordinating with suppliers for bookings and services that ensures timely delivery and support.
• Administrative & Office Support - Performing general administrative tasks and managing company supplies.
• Finance & Record Management – Managing incoming and outgoing payments, conducting data entry and maintaining accurate records.

Desired Skills and Attributes:

• Organised, process-oriented, and thrives in a structured environment
• Able to prioritise, plan, and handle multiple tasks simultaneously in a smart and efficient way
• Proactive, determined, and takes initiative without the need for supervision
• Quick to respond and effective in execution
• Strong coordination and communication skills
• Understands needs and expectations with the intent to deliver comprehensively
• Forward-thinking — anticipates needs and reacts with foresight

Qualifications and Work Experience

• 2 Years experience carrying out similar function
• Minimum Level 5 certification - Diploma or higher
• Proficient in English

Employment Conditions:

• A part-time position based in Malta, mostly remote
• Candidates that will maintain a full time and are therefore prevented from actively working and being accessible during the core hours of 8.30 - 17.30 will not be considered.
• Salary: Eur 12,000 Gross (based on a 20 hour week)
• Commitment requirement would stem between 20-30hours a week 
• Flexible working hours