Business Manager Assistant

Our client, specialising in the distribution of pharmaceuticals and medical products, representing a broad portfolio of international brands and is recognised for its reliability, regulatory compliance, and efficient supply chain management is looking for a Business Manager Assistant. 

The Main Responsibilities include: 

• Provide administrative and organisational support to the Sales and Business Management teams.
• Manage documentation, records, and correspondence in an orderly and accessible manner.
• Prepare and process purchase orders, invoices, debit notes, and sales reports.
• Maintain sales forecasts, order projections, and conduct sales analysis.
• Support tender processes, CPSU invoicing, and product recall coordination.
• Assist with the servicing of faulty equipment and liaise with relevant departments for replacements.
• Oversee product registration checks and repackaging documentation.
• Track brand-related expenses for budgeting purposes.
• Take meeting minutes and compile monthly reports from Product Specialists.
• Handle sample requests and manage related communications with healthcare professionals.
• Contribute to marketing activities, including planning, promotional materials, and customer engagement
• Maintain team calendars and assist with event coordination.
• Attend supplier meetings and perform ad-hoc tasks as assigned by Business Managers.

Working Hours:

08:00 - 16:30 or 08:30 - 17:00 (+ 30 min break)

• Fluent in both Maltese & English
• Good Proficiency in Microsoft Excel
• Strong written communication skills
• Proficient in computer use
• Organised & efficient
• Works well in a team environment
• Ability to make informed business decisions

• A candidate with a pharmacy background would bring valuable expertise to the team.

• The company provides a sick bank benefit, offering support for employees who require surgery or extended recovery time, after the probation period
• The company provides access to discounts with related businesses as an additional perk.
• Possibilty for hybrid work a few days per week following the successful completion of the probation period, subject to management approval