Team Building Admin Coordinator

Our client, an established local events company, is looking to recruit a Team Building Admin Coordinator to join their growing team. Reporting to the CEO, the chosen candidate will be responsible for:  

• Plan, prepare, and deliver high-quality events, ensuring a smooth execution from concept to completion.
• Manage event administration processes, including issuing quotations and invoices, and maintaining financial documentation.
• Oversee event timelines, budgets, legal obligations, and expense management to ensure efficiency and compliance.
• Coordinate staffing requirements, conduct briefings, and oversee teambuilding crew responsibilities, including timesheet management.
• Secure and manage venue bookings while liaising with suppliers and service providers.
• Address client needs through site visits, meetings, and tailored event briefings.
• Develop and maintain strong relationships with new and existing clients through various communication channels.
• Conduct market research to identify new business opportunities and industry trends.
• Drive business growth by developing sales strategies and achieving sales targets.
• Assist in training and professional development programs for the teambuilding crew.
• Ensure all planned events comply with company insurance policies and adhere to national and EU health, safety, and legal regulations.
• Conduct post-event evaluations to assess success and implement improvements for future events.

Requirements

• A strong organizer and self motivated team player with an eye for detail
• Proficient problem solving skills, with the ability to work under presure
• A people's person charm with excellent presentation skills

Education and Experience

• Excellent command MS Office Applications
• Maltese and English communication, both written and spoken