Secretary - Administrative jobs in Malta - March 2024
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Secretary

Pharmasal Limited , Central Malta

Published on 21 Jul 2022

Expired on 20 Aug 2022


Pharmasal Limited in Malta is looking to recruit a Secretary to join their team on a full-time basis. 

Job Role: 
The ideal candidate should be efficient, discreet, and proactive, ready to provide secretarial and administrative support in a well-organized and professional setup.  Candidates must be fluent in both Maltese and English.

Main responsibilities will include:
  • Maintain the Managing Director’s daily schedule.
  • Assisting the Management Team in ensuring the smooth running of the Company’s Administrative Office on a day-to-day basis.
  • Manage communication including emails and phone calls.
  • Screen phone calls, redirect calls, and take messages.
  • Managing the daily/weekly/monthly agenda and scheduling new meetings and appointments.
  • Preparing and distributing correspondence, memos and forms as necessary.
  • Maintain all filing up-to-date.
  • Maintain and order office supplies.
  • Prepare Purchase Orders.
  • Receive invoices and review for accuracy
  • Coordinate travel arrangements including transportation and accommodation.
  • Organising and scheduling staff training as shall be required.
  • Assist in compiling all necessary HR information for payroll purposes on a monthly basis.
  • Preparing monthly sales statistics.
  • General office duties.
  • Assisting in the preparation of documents for day-to-day meetings.


Requirements: 

  • Candidates should be proficient in the use of all MS Office applications, especially Excel, possess excellent communication, writing, and time management skills, be flexible and possess a can-do attitude, and be capable of handling sensitive and complex issues in a professional manner.
  • Experience within a similar role or persons holding a certificate or diploma in Administration and Management would be given preference.


time
Full Time
Job Type
experience
Entry (0-12 months), Intermediate (1-3 years), Experienced (3 years +)
Experience Level
category
Administrative
Category
industry
Fast Moving Consumer Goods (FMCG)
Industry


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Administrative Assistant

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