Receptionist

Job Overview:

We are seeking a friendly and organized Part-Time Receptionist to manage our front desk and provide essential administrative support at our Physiotherapy Clinic in Ta' Qali. As the first point of contact for our clinic, you will play a key role in ensuring a welcoming and efficient experience for clients and visitors.

This role is ideal for someone with a pleasant personality, strong multitasking abilities, and a proactive attitude. The position requires flexibility, professionalism, and a commitment to high-quality service.

Key Responsibilities:

• Greet and assist clients in a warm, professional manner
• Answer phone calls and emails; manage bookings and appointment scheduling
• Maintain a clean and organized reception area
• Provide accurate information to clients both in-person and remotely
• Handle incoming mail and deliveries; sort and distribute accordingly
• Monitor inventory and order clinic supplies as needed
• Update client records and appointment calendars
• Perform basic bookkeeping tasks
• Carry out general administrative duties such as filing, photocopying, and data entry

Requirements:

• Previous experience in a receptionist or administrative role
• Proficiency in Microsoft Office Suite
• Comfortable using office equipment (e.g., printers, phones)
• Strong verbal and written communication skills in both Maltese and English
• Professional appearance and customer-focused demeanor
• Excellent organizational and time-management skills
• Ability to multitask and handle stressful situations calmly
• Minimum MATSEC A-levels or equivalent qualification

Working hours:

Part-time, with flexibility required for occasional shift coverage.