Receptionist

Foster Clark Products Ltd in Malta is looking to recruit a Receptionist to join their team on a full-time basis. Reporting to the Administrative Coordinator, in order to assure a swift and professional reception function, to be the front line face of the head office and manage the reception area professionally ensuring customer satisfaction at all times. The Receptionist will be assigned one of two reception areas (UB50 Head Office or UB12 Sales Office).  UB50 Head Office Reception must be manned at all times.

Key Accountabilities:

• Reception: Welcome visitors, guests, and walk-ins professionally and promptly and advise the internal party of their arrival;
  • Operate the switchboard efficiently;
  • Report of telephone usage  periodically to every head of the department;
  • Receive, sort, and process incoming and outgoing mail;
  • Manage internal communication through the department files system;
  • Support the company to ensure appropriate coverage of reception of UB50 and/or UB12 by setting up a mutual replacement system;
• Courier: Book and receive courier services and liaise with internal parties for pick up;
• Flight Booking: Manage travel booking, flights, hotels, and transfers as per procedure and as assigned;
• Administrative and clerical duties: Perform additional administrative and clerical support duties as assigned by the Administration Coordinator.

Knowledge, Skills, and Abilities:
Education:

• O-Level Standard of education, preferably with an A-Level in English or good command of the language.

Experience:

• Minimum of 2 years’ office experience.

Technical Skills:

• Experience in switchboard operation;
• Basic office administration skills;
• Basic accounting and reconciliation skills;
• Strong computer skills incl. MS Office.

Competencies:

• Attention to detail;
• Drive for results;
• Customer service orientation;
• Verbal and written communication;
• Planning and organising.

Foster Clark Products Ltd:
With a strong tradition and a history dating back to 1889, Foster Clark is dedicated to developing and supplying quality beverage preparations and food products in the desert, baking products, and sauces and dressings sectors. As a forward-looking company with a strong history of success, Foster Clark is committed to researching, producing, and bringing to the market high-quality products that meet customer expectations in different regions, while continuing with our expansion through the globe. We are committed to our own people as we are to our customers, acknowledging that our success is a direct result of their qualities. We continue to strengthen our team in all areas of the business and offer excellent long-term prospects. Manufacturing and marketing high-quality food and beverage products in over 80 different countries, is the cornerstone of our success and the benchmark for all our operations and processes.