Reception & Admin Assistant

Our client, a leading company specializing in building services, is looking for a Reception and Admin Assistant to join their team. Reporting to the Senior Partner your responsibilities will include: 

• Managing the reception area and providing administrative support to the team
• Handling incoming correspondence by telephone and emails and also greeting visitors
• Coordinating travel arrangements and appointments for team members
• Ensuring meeting rooms are set as per company standards and ensuring that calendar invites are sent to attendees
• Assisting with organizing of events
• Ensuring office supplies are maintained and be the main point of contact for suppliers 
• Assisting HR and other department with day to day administrative tasks

• Ability to work under pressure and to work closely with others
• Excellent multitasking skills
• A motivated team player demonstrating an eager and positive work ethic
• Currently based in Malta

• School leaving certificate is required
• Excellent command of Microsoft office applications
• Proven track record working with administrative and clerical procedures and/or in a similar role
• Exceptional written and verbal communication skills in English, whether in person, phone and/or written correspondence