PROGRAMME ASSISTANT

Our client is seeking a Programme Assistant, to be an integral part of a dynamic and multi-national team. This is a highly collaborative environment and the Programme Assistant will work in close collaboration with the dedicated Administrative Unit,

Responsibilities

• Support the implementation of the various programme activities within the scope of the company mission
• Provide the necessary assistance to support the organisation, logistics and implementation of course curricula and other capacity-building activities.
• Provide administrative support for the organisation of events, meetings and workshops, etc.
• Prepare travel plans and organise travel dates for participants to events, and for the staff as required.
• Prepare travel requests to be sent to the travel agents to issue air tickets.
• Provide programme and administrative support to the Academic Unit in the preparation 
  of various programme documents, such as work plans, budgets, reports and proposals on programme implementation arrangements.
• Under the guidance of the Director, assemble briefing materials and prepare PowerPoint and other presentations for the Unit.
•  Identify sources and gather and compile data and information for the preparation of documents, guidelines, and other material as required.
• Note-taking in meetings and drafting written reports.
• Assist the team in monitoring and implementing programme activities, including analysis of achieved outcomes, financial monitoring and reporting.
• Maintain an organised electronic and hardcopy filing system in accordance with internal procedures, which include the preparation and recording of all documentation and control plans used for the monitoring of programme implementation.
• Drafting contributions to programme-related reports and correspondence
• Maintaining up-to-date work files 
• Liaising with participants at each stage of the course cycle.
• Performing other administrative duties to support operational frameworks as required.

• A minimum of three years of relevant experience in secretarial or administrative support functions.
• Drafting and reporting skills.
• Computer literacy, including Microsoft Office.
• Professional fluency in English with excellent oral and written communication skills.
• Demonstrated awareness of multicultural dynamics and the ability to work in a team, while establishing collaborative working relationships with persons from diverse cultural backgrounds.
• Curently living in Malta with authorization to work in Malta.

• A University degree (or equivalent) in Business or Public Administration or a related field is an asset.
• Completion of secondary education is required, supplemented by formal training in secretarial administration support.