JOB DESCRIPTION: Personal Assistant to the Founder at Cuschieri Architects
Location: Mainly Malta-based with travel depending on exigencies.
Type: Full-Time
Compensation: 2,100€ gross per month (probation) - goes up to 2,350€ gross per month post-probation.
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About Cuschieri Architects
Cuschieri Architects is a design-led architecture and interiors studio founded by Paul Cuschieri, with a focus on experiential, high-impact environments. Our work spans private residences, luxury hospitality and bespoke commercial projects across Malta, London, Sardinia and beyond. Known for our refined aesthetic and exacting attention to detail, we operate at the intersection of design, craftsmanship and lifestyle.
We are seeking a discreet and highly organised Personal Assistant to support the Founder in both professional and personal matters, as the studio continues to grow in prominence and reach.
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Key Responsibilities
1. Executive & Communication Support
• Manage the Founder’s calendar, appointments and meetings across multiple time zones
• Keep note of meeting minutes and ensure follow-ups are actioned
• Track urgent emails, flag priorities and assist with timely responses or follow-ups
• Maintain and respond to correspondence on behalf of the Founder, ensuring clarity, tone and confidentiality
2. Travel & Logistics
• Coordinate complex domestic and international travel, including transport, accommodation and itineraries
• Plan and coordinate logistics for internal and external meetings, client presentations and occasional off-site events, including venue booking, catering and technical setup
3. Studio & Project Assistance
• Assist in managing office resources and operational logistics, as directed
• Track project timelines and deadlines, follow up with contractors for progress updates, manage permit documentation and ensure client feedback is logged and actioned by the design team
• Liaise with staff, consultants, clients and collaborators in a professional and discreet manner
4. Personal Projects & Business Ventures
• Support the Founder in the oversight of personal initiatives, which may include property, retail or hospitality-related interests
• Handle personal errands including scheduling personal appointments, coordinating household logistics and supporting with lifestyle-related bookings (e.g. travel, events, reservations)
5. Administrative Support
• Draft and format project briefs, slide decks for client meetings and monthly summary reports outlining key actions and milestones.
• Maintain structured filing systems and perform light book-keeping when required
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Candidate Profile
Essential Requirements
• Proven experience as a Personal Assistant or Executive Assistant, ideally supporting senior leadership
• Excellent written and verbal communication skills in English and Maltese
• Strong organisational and multitasking abilities with high attention to detail
• High level of discretion, emotional intelligence and personal integrity
• Professional presentation and strong interpersonal skills
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
• Confident using task and project management tools
• Flexible and adaptable, with the ability to travel if required
• Ability to liaise confidently with Maltese authorities, service providers and contractors
Desirable Attributes
• Experience in a design, creative, luxury or architecture-related industry
• Verbal and written proficiency in Italian
• Familiarity with project tracking processes and administrative support in architecture or interiors
• Interest in design, architecture, lifestyle or hospitality sectors
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What We Offer
• An opportunity to work closely with a growing international design studio
• Exposure to high-level clients, projects and experiences across multiple industries
• A dynamic, fast-paced environment with room for growth and personal development
• A supportive and creative atmosphere rooted in excellence and innovation
Compensation and Benefits
• Travel reimbursement
• Phone/internet allowance
• Flexible working hours
• Performance-related bonuses
Equal Opportunity Statement
All applicants will be assessed based on their qualifications and experience in relation to the criteria outlined above. Cuschieri Architects is committed to providing equal employment opportunities and fostering an inclusive working environment.