Personal Assistant to the Executive Director

Job Description
SV Beauty Ltd in Malta is currently looking to recruit a Personal Assistant to the Executive Director to join their team on a full-time basis. 

Job Role:
Reporting directly to the Executive Director (ED), the selected candidate will perform PA duties; carry out administrative duties professionally and ethically; and liaise with all other stakeholders. This position calls for an energetic individual who is able to manage a varied workload and assist in various tasks, including marketing tasks and greeting customers on behalf of the ED. 

Responsibilities:  

• Maintenance of complex diary management, both business and personal
• Organise overseas trips and create detailed travel itineraries
• Ensure that all correspondence is attended to on a daily basis
• Answer telephone calls in a timely and professional manner, taking clear and detailed messages, and screening telephone calls on behalf of the ED
• Organise meetings, including booking venues, ordering refreshments, and minute-taking
• General office management including the processing of expenses, filing, operations, proofreading, prioritisation of work, activity/event scheduling and follow-up, reporting through the company’s IMS, leave and HR matters.
• Procurement, order processing
• Marketing and promotion duties, project support and management​​​​​​.

Requirements:

• Related experience in Office Management and/or PA duties
• Digitally Literate, knowledge of Microsoft Office Suite.

Skills:

• Strong communication and organisational skills
• Flexible and adaptable to a changing environment
• Discrete and trustworthy.

Benefits:

• The employment package includes a competitive salary and benefits, commensurate with the role
• The chosen candidate may be required to travel during the working day (Fuel/Wear & Tear allowance provided).

*All applications will be acknowledged and treated in the strictest confidence. Applicant data will be processed in accordance with GDPR regulations and in line with Company Privacy Policy.
 

SV Beauty Ltd:
SV Beauty Limited is a subsidiary of the VJ Salomone Group of Companies. SV Beauty was established in 2018 as a result of the merger of the beauty divisions of  VJ Salomone and  Vivian Group with the VJ Salomone Group having a 70% equity stake. The Company has  a strong portfolio of leading brands, spanning from point-of-market-entry beauty brands to the world’s most luxurious fragrance brands.  Some of the brands we represent are Hugo Boss, Gucci, Calvin Klein, Burberry, Lancaster, Max Factor , Rimmel amongst others.    You can expect best in class brand building, consumer understanding and go to market capabilities with a view to creating the greatest value for our partners, our customers and ultimately our consumers.