Personal Assistant to Executive Office

Position Title: Personal Assistant to Executive Office
Job Band: 7

Job Summary:    
This position offers an exciting opportunity in a luxury hotel and contributes to its success. The Personal Assistant to the General Manager and Executive Office you will be responsible for providing comprehensive administrative and organizational support and will play a crucial role in maintaining a high standard of professionalism and efficiency within the executive office.

Key Responsibilities:
Administrative Support:-

• Manage the General Manager and Executive Management's calendar, appointments, and scheduling, ensuring efficient time management
• Screen and prioritize incoming emails, phone calls, and correspondence on behalf of the General Manager
• Prepare and review documents, reports, presentations, and correspondence as required
• Serve as a point of contact between the General Manager and other departments, team members, and external stakeholders
• Draft and edit official correspondence, memos, and communications for the General Manager and other executives
• Organize and coordinate meetings, conferences, and events attended by the General Manager and other executives
• Prepare meeting agendas, take minutes, and follow up on action items as needed
• Maintain confidential records and files related to the hotel's operations and the General Manager's activities
• Assist the General Manager with special projects, administrative tasks and assignments by conducting research, gathering data, and providing analysis on various topics.

Qualifications:

• Bachelor's degree in business administration, hotel management, or a related field is preferred.
• Proven experience as an executive assistant or personal assistant in a hotel or hospitality setting.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to work independently and as part of a team.
• Flexibility to work evenings, weekends, and holidays as needed.

*We genuinely care about people and we show this through living out our promise of True Hospitality each and every day. It’s what connects every colleague in all IHG® hotels.

*Each IHG® hotel brand delivers True Hospitality in its own way, and at the heart of it all are specific, core service skills.

True Attitude: being caring, wanting to make a positive difference, and building genuine connections with guests
True Confidence: having the knowledge and skills to perform your role, and giving guests the confidence that they can trust you, to help and support them during their stay
True Listening: focusing on what your guest is saying, picking up on body language that is often overlooked, and understanding what the guest wants and needs
True Responsiveness: is about providing guests with what they need, and doing so in a timely and caring manner

There’s so much more to the job than we can capture here. It’s simply about creating great experiences, doing the right thing and understanding people.

InterContinental Malta:
Situated in the exclusive beachside resort of St Julian's, InterContinental Malta is just seven kilometres from Valletta, Malta's capital city, and within walking distance of some of the islands finest shopping and entertainment locations. Unwind by our lagoon styled outdoor pool, or simply enjoy a day at our private sandy beach.