Personal Assistant to CEO - Administrative jobs in Malta - November 2022
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Personal Assistant to CEO
General Soft Drinks Co Ltd General Soft Drinks Co Ltd , South of Malta

Expires in 19 days (18 Dec 2022)


General Soft Drinks Co Ltd in Malta is looking to recruit a Personal Assistant to CEO to join their team on a full-time basis. 

Purpose:
The Personal Assistant to the CEO is responsible for providing professional secretarial and administrative support to the CEO. This dynamic position involves interaction at all levels and access to sensitive and confidential information necessitating considerable use of tact, diplomacy, discretion, and judgment.

Responsibilities:

  • Handle an active calendar of appointments, prioritising enquiries and requests while providing recommendations to ensure smooth day-to-day engagements.
  • Arranging travel plans for the CEO, and international visitors.
  • Managing logistics for all meetings including room setups, preparation of meeting agendas, and relevant documentation.
  • Manage office filling system.
  • Process and distribute daily mail
  • Work with senior stakeholders, the chief financial officer, the chief information officer, and other executives.
  • Support the CEO in maintaining relationships with Business Partners
  • Manage accurate and timely completion of ad hoc projects as assigned by the CEO.


Requirements:

  • Extremely strong organisational skills.
  • Proficient in Microsoft office.
  • Great written and verbal communication skills.
  • Strong problem-solving and prioritisation abilities.
  • Excellent time management skills.
  • Proven ability in travel arrangements and scheduling meetings/appointments.
  • 3-5 years of previous experience in a Personal Assistant or Executive Assistant role.
  • Experience in a C-Level Assistant role.

General Soft Drinks Co Ltd:
The General Soft Drinks Co Ltd is responsible for manufacturing a wide range of soft drinks across Malta. We do this for brands owned by The Coca Cola Company (TCCC) including Coca-Cola, Diet Coke, Coke Zero, Fanta, Dr. Pepper, Sprite, Schweppes, and Kristal. We are an independent Coca Cola bottler and are the sole licensed bottler for products of TCCC in Malta. We employ over 240 people in Malta and Gozo at our manufacturing site, offices, and distribution centers. Our Company is committed to minimizing the environmental impact of our products and operations, with a particular focus on recycling, water stewardship energy, and climate protection. Through our sister company, GSD Marketing Ltd we sell and distribute TCCC products manufactured in Malta as well as import, sell and distribute other TCCC products including Nestea, Cappy Juices and Powerade. We also import, sell and distribute other brands including Monster, Bavaria, Stella Artois, Berlin Beer, Lowenbrau, Café Mauro and Evian on behalf of other brand owners.

time
Full Time
Job Type
experience
Intermediate (1-3 years), Experienced (3 years +)
Experience Level
category
Administrative
Category
industry
Fast Moving Consumer Goods (FMCG)
Industry


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