Personal Assistant to CEO

General Soft Drinks Co Ltd in Malta is looking to recruit a Personal Assistant to CEO to join their team on a full-time basis. 

Purpose:
The Personal Assistant to the CEO is responsible for providing professional secretarial and administrative support to the CEO. This dynamic position involves interaction at all levels and access to sensitive and confidential information necessitating considerable use of tact, diplomacy, discretion, and judgment.

Responsibilities:

• Handle an active calendar of appointments, prioritising enquiries and requests while providing recommendations to ensure smooth day-to-day engagements.
• Arranging travel plans for the CEO, and international visitors.
• Managing logistics for all meetings including room setups, preparation of meeting agendas, and relevant documentation.
• Manage office filling system.
• Process and distribute daily mail
• Work with senior stakeholders, the chief financial officer, the chief information officer, and other executives.
• Support the CEO in maintaining relationships with Business Partners
• Manage accurate and timely completion of ad hoc projects as assigned by the CEO.

Requirements:

• Extremely strong organisational skills.
• Proficient in Microsoft office.
• Great written and verbal communication skills.
• Strong problem-solving and prioritisation abilities.
• Excellent time management skills.
• Proven ability in travel arrangements and scheduling meetings/appointments.
• 3-5 years of previous experience in a Personal Assistant or Executive Assistant role.
• Experience in a C-Level Assistant role.