Personal Assistant ( to CEO) - Administrative jobs in Malta - December 2022
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Personal Assistant ( to CEO)
Konnekt Konnekt

Expires in 15 days (22 Dec 2022)

Our client who specializes in one of Malta's leading Retail industries is looking for a Personal Assistant to the CEO. Your roles and responsibilities will include the following: 

  • Screening telephone calls, inquiries, and requests handling them when appropriate, and welcoming the CEO’s guests
  • Liaising with clients, suppliers, advisors, shareholders, intercompany directors, and other staff;
  • Organizing and maintaining the CEO’s diary, appointments, and available time for direct reports n a daily/weekly basis as needed
  • Dealing with correspondence, writing emails/letters and corporate documentation and delegating work where relevant, highlighting any items for the CEO’s immediate attention
  • Arranging and coordinating business trips (including flights and accommodations), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas
  • Designing and producing documents, briefing papers, reports and presentations
  • Processing the CEO’s business expenses and other administrative items
  • Carry out specific projects, research, and administration as required by the CEO
  • Ensuring the CEO receives financial presentations and management accounts prior to submission to the Board of Directors in time for correct review and signoff;
  • Assist CEO to prepare Monthly Executive Report for presentation to the SLT, Chairman, and Board of Directors;


Skill-sets and Requirements
  • An effective planner with proven time management skills and attention to detail
  • An understanding of confidentiality issues and the use of discretion
  • An understanding of general business management such as use and need for budgets, management account, commercial proposals and reports, client relationships
  • Comprehensive capabilities in Microsoft Office, especially Excel and Power Point and good excellent presentation skills
Education & Experience
  • Previous experience in a similar position is a must
  • Strong administrative and personal assistant skills with an ability to work well in a fast paced environment;

€40,000 / year
Full Time
Job Type
Experienced (3 years +)
Experience Level

Office Administrator (Part-time)

Junior Assistant (Resolution)

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