This job is closed and no longer accepting applications.
Our client who specializes in one of Malta's leading Retail industries is looking for a Personal Assistant to the CEO. Your roles and responsibilities will include the following:
Screening telephone calls, inquiries, and requests handling them when appropriate, and welcoming the CEO’s guests
Liaising with clients, suppliers, advisors, shareholders, intercompany directors, and other staff;
Organizing and maintaining the CEO’s diary, appointments, and available time for direct reports n a daily/weekly basis as needed
Dealing with correspondence, writing emails/letters and corporate documentation and delegating work where relevant, highlighting any items for the CEO’s immediate attention
Arranging and coordinating business trips (including flights and accommodations), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas
Designing and producing documents, briefing papers, reports and presentations
Processing the CEO’s business expenses and other administrative items
Carry out specific projects, research, and administration as required by the CEO
Ensuring the CEO receives financial presentations and management accounts prior to submission to the Board of Directors in time for correct review and signoff;
Assist CEO to prepare Monthly Executive Report for presentation to the SLT, Chairman, and Board of Directors;
Skill-sets and Requirements
An effective planner with proven time management skills and attention to detail
An understanding of confidentiality issues and the use of discretion
An understanding of general business management such as use and need for budgets, management account, commercial proposals and reports, client relationships
Comprehensive capabilities in Microsoft Office, especially Excel and Power Point and good excellent presentation skills
Education & Experience
Previous experience in a similar position is a must
Strong administrative and personal assistant skills with an ability to work well in a fast paced environment;
Our client who specializes in one of Malta's leading Retail industries is looking for a Personal Assistant to the CEO. Your roles and responsibilities will include the following:
Screening telephone calls, inquiries, and requests handling them when appropriate, and welcoming the CEO’s guests
Liaising with clients, suppliers, advisors, shareholders, intercompany directors, and other staff;
Organizing and maintaining the CEO’s diary, appointments, and available time for direct reports n a daily/weekly basis as needed
Dealing with correspondence, writing emails/letters and corporate documentation and delegating work where relevant, highlighting any items for the CEO’s immediate attention
Arranging and coordinating business trips (including flights and accommodations), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas
Designing and producing documents, briefing papers, reports and presentations
Processing the CEO’s business expenses and other administrative items
Carry out specific projects, research, and administration as required by the CEO
Ensuring the CEO receives financial presentations and management accounts prior to submission to the Board of Directors in time for correct review and signoff;
Assist CEO to prepare Monthly Executive Report for presentation to the SLT, Chairman, and Board of Directors;
Skill-sets and Requirements
An effective planner with proven time management skills and attention to detail
An understanding of confidentiality issues and the use of discretion
An understanding of general business management such as use and need for budgets, management account, commercial proposals and reports, client relationships
Comprehensive capabilities in Microsoft Office, especially Excel and Power Point and good excellent presentation skills
Education & Experience
Previous experience in a similar position is a must
Strong administrative and personal assistant skills with an ability to work well in a fast paced environment;