Personal Assistant (Managing Director) - Administrative jobs in Malta - August 2022
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Personal Assistant (Managing Director)
Konnekt Konnekt

Expires in 13 days (31 Aug 2022)

Our client, a well-established company in import, distribution, and retail requires a Personal Assistant to support the Managing Director. Your main responsibilities will include:

  • Managing the MD's diary which involves liaising with high profile and senior external stakeholders to schedule appointments
  • Providing the first point of contact for telephone and email inquiries to the MD
  • Managing projects on behalf of MD
  • Supporting MD in compilations of reports such as data collections, research and creating presentations
  • Acting as a liaison and pricing support to BODs - Handling all logistics for board meetings, events, draft agendas, and distribution of presentation materials 
  • Recording meeting minutes 
  • Following up on all tasks, initiatives, and reports to ensure delivery on deadlines
  • Maintaining efficient coordination and communication with the management of business units of other companies under the same directorship
  • Managing all aspects of the organization's office services
  • Organizing events including meetings, lunches and dinners as requested by MD
  • Maintaining a calendar of deadlines
  • Managing petty cash reimbursements and reconciliation 
Skill-sets and Requirements
  • Minimum of 3 years experience in a similar position
  • proficiency with application tools such as Word, Excel & Powerpoint
  • Self-motivated, well organized and having good communication skills
  • Ability to work well within a cross functional team

Intermediate (1-3 years)
Experience Level
Full Time
Job Type

Accommodation Officer

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