Personal Assistant (Managing Director)

Our client, a well-established company in import, distribution, and retail requires a Personal Assistant to support the Managing Director. Your main responsibilities will include:

• Managing the MD's diary which involves liaising with high profile and senior external stakeholders to schedule appointments
• Providing the first point of contact for telephone and email inquiries to the MD
• Managing projects on behalf of MD
• Supporting MD in compilations of reports such as data collections, research and creating presentations
• Acting as a liaison and pricing support to BODs - Handling all logistics for board meetings, events, draft agendas, and distribution of presentation materials 
• Recording meeting minutes 
• Following up on all tasks, initiatives, and reports to ensure delivery on deadlines
• Maintaining efficient coordination and communication with the management of business units of other companies under the same directorship
• Managing all aspects of the organization's office services
• Organizing events including meetings, lunches and dinners as requested by MD
• Maintaining a calendar of deadlines
• Managing petty cash reimbursements and reconciliation 

• Minimum of 3 years experience in a similar position
• proficiency with application tools such as Word, Excel & Powerpoint
• Self-motivated, well organized and having good communication skills
• Ability to work well within a cross functional team