Personal Assistant

Our client, a leading company within the FMCG Imports and Distribution and Retail industry, is recruiting for a Personal Assistant to support the CEO. Your roles and responsibilities will include the following:

• Organizing and maintaining the CEO’s diary, including the management of meetings and appointments and available time for direct reports on a daily, weekly and monthly basis
• Organising travel arrangements and meetings on behalf of the CEO/C-Suite Team when the need arises
• Supporting with general office management as well as the preparation of boardrooms and meeting rooms ahead of meetings
• Screening telephone calls, enquiries and requests. Handling them when appropriate and welcoming the CEO’s guests.
• Dealing with written correspondence, writing emails/letters and corporate documentation, highlighting any items for the CEO’s immediate attention
• Carry out specific projects, research, and administration as required by the CEO
• Take minutes during meetings and prepare the necessary meeting packs when necessary
• Management of files to achieve the maximum effectiveness
• Assisting CEO/C-Suite with any ad-hoc requests

• Strong administrative and personal assistant skills with an ability to work well in a fast- paced environment;
• An effective planner with proven time management skills and attention to detail
• Excellent verbal and written communication skills in English is required whereas in Maltese would be beneficial
• Be alert and hard working
• Comprehensive capabilities in Microsoft Office, and Gmail/Outlook
• An understanding of general business management such as budgets, forecasts and reporting is a plus

• Minimum of 3 years experience in a similar role, assisting a senior executive is required
• Having a diploma in administrative studies or similar is preferred