Personal Assistant

Our client, operating within the financial industry is looking for a Personal Assistant to join their growing team. 

• Working directly with the Executive Management and Board of Directors and acting as the first point of contact for both internal and external matters. 
• Managing office systems, including data management and filing in an efficient and effective manner;
• Coordinating travel arrangements including, visas and accommodation arrangements, and managing budgets for such;
• Handling meeting minutes and/or providing general assistance during presentations or committee meetings;
• Assisting to phone calls, enquiries and requests, as appropriate;
• Organizing diaries of the Executive Committee members;
• Liasing with the Company Secretary on correspondence on behalf of the Executive Committee / Board of Directors on communication required by Listing Rules, and other matters of correspondence as required;
• Working closely with the Company Secretary in the coordination of Board meetings and/or Board Sub-Committee meetings;
• Compiling documents, briefing papers, reports and presentations; and liaising with Heads of Department, clients and other stakeholders at different levels of seniority.

• Meticulous and holding excellent time management skills
• Capable to work flexible hours
• Capable of working to tight deadlines with a high degree of attention to detail;
• Strong command of both written and verbal communication skills, in both English and Maltese;

• A minimum of 5 years prior working experience in a similar role. Experience in a similar industry would be a plus