Personal Assistant

In this position of a Personal Assistant - Malta you will provide personalized secretarial and administrative support in a well-organized and timely manner. The person holding the position will work on a one-to-one basis on a variety of tasks related to the CEO’s working life and communication.

Responsibilities include:

• Acting as the point of contact between the management and internal/ external clients
• Screening and directing phone calls and distributing correspondence
• Handling requests and queries appropriately
• Managing diary and scheduling meetings and appointments
• Managing travel arrangements
• Carrying out background research
• Assisting in general office administration
• Taking dictation and minutes
• Producing reports, presentations and briefs
• Devising and maintaining an office filing system
• Managing CEO’s Social Media Profiles

Skills & Experience

• Has knowledge of office management systems and procedures
• Is proficient in MS Office, especially Excel (or will be sent to course)
• Has outstanding organizational and time management skills
• Is up-to-date with the latest office gadgets and applications
• Has the ability to multitask and prioritize daily workload
• Values discretion and confidentiality
• Has the ability to work in a flexible manner – out of hours as required
• Understands the sales process and is happy in a sales environment
• Any experience in marketing, social media, and Real Estate will be considered an asset.
• Excellent native level of verbal and written communications skills in English, Maltese would also be preferred
• Currently living in Malta