Part-time Accounts Executive (Remote) - Administrative jobs in Malta - July 2025

Part-time Accounts Executive (Remote)

Broadwing Limited , Central Malta

Published on 17 Jun 2025

Expired on 17 Jul 2025


Company Introduction
  • Our client is a boutique advisory firm.
Job Responsibilities and Duties
  • Maintain and organise the IT folder, ensuring all documentation is current and easily accessible;
  • Keep files systematically arranged for quick reference;
  • Serve as the primary contact for the accountant and relevant government agencies as required;
  • Manage invoicing processes efficiently;
  • Coordinate VAT-related documentation and data requests related to Malta;
  • Prepare monthly VAT returns for management review prior to submission to the accountant;
  • Generate and send client invoices promptly using the Zoho invoicing system;
  • Prepare timesheets for accurate client billing;
  • Review consultants’ timesheets for payment processing and handle any necessary re-invoicing;
  • Follow up on outstanding invoices by sending timely reminders;
  • Monitor and record incoming payments in Excel to maintain accurate financial records;
  • Address client inquiries related to invoices in a professional and timely manner;
  • Initiate and process payments for approved invoices via online banking;
  • Manage direct payments based on specified thresholds;
  • Oversee travel expense reporting and ensure proper documentation;
  • Draft client proposals using established templates;
  • Prepare cash flow projections to support financial planning;
  • Monitor and ensure that all Directors & Officers (D&O) and Professional Indemnity (PI) policies for clients remain up to date;
  • Assist management by maintaining a comprehensive Excel checklist of key compliance tasks;
  • Produce and update ad hoc reports for management using Excel, ensuring all data remains accurate and current.
Experience
  • Possess an accounting background;
  • Experience with accounting software is highly desirable;
  • Strong proficiency in Microsoft Office applications, with advanced skills in Excel;
  • Demonstrated experience in handling invoicing processes;
  • Well-versed in preparing and managing financial reports.
Personal Skills
  • Highly trustworthy with a strong sense of responsibility and integrity;
  • Excellent communication skills in English, both written and verbal;
  • Strong analytical mindset and problem-solving ability;
  • Detail-oriented and precise in all financial tasks;
  • Proactive and motivated to improve workflows through technology;
  • Able to work independently while maintaining confidentiality.

*Please note that all job applicants will be automatically added to the Broadwing LTD candidate database and will receive an automatic email with user credentials to benefit from our online platform.


time
Part Time
Job Type
experience
Entry (0-12 months)
Experience Level
category
Administrative
Category
industry
Other
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