PA to the Executive Director

Job Description
V.J. Salomone Marketing Limited in Malta is currently looking to recruit a PA to the Executive Director to join their team on a full-time basis.

Job Role:
Reporting directly to the Executive Director (ED), the selected candidate will perform PA duties; carry out administrative duties professionally and ethically; and liaise with all other stakeholders. This position calls for an energetic individual who is able to manage a varied workload and assist in various tasks, including marketing tasks and greeting customers on behalf of the Executive Director.

Duties & Responsibilities:

• Maintenance of complex diary management, both business and personal
• Organize overseas trips and create detailed travel itineraries
• Ensure that all correspondence is attended to on a daily basis
• Answering telephone calls in a timely and professional manner, taking clear and detailed messages, and screening telephone calls on behalf of the ED
• Organizing meetings, including booking venues, ordering refreshments, and minute-taking
• General office management including the processing of expenses, filing, operations, proofreading, prioritization of work, activity/event scheduling and follow-up, reporting through the company’s IMS, leave, and HR matters.
• Procurement, order processing

Qualifications and Experience:

• Related experience in Office Management and/or PA duties
• Digitally Literate, knowledge of Microsoft Office Suite.

Interpersonal Skills:

• Strong communication and organizational skills
• Flexible and adaptable to a changing environment
• Discrete and trustworthy.

*The employment package includes a competitive salary and benefits, commensurate with the role. The chosen candidate may be required to travel during the working day (Fuel/Wear & Tear allowance provided).

*All applications will be acknowledged and treated in the strictest confidence. Applicant data will be processed in accordance with GDPR regulations and in line with Company Privacy Policy.

V.J. Salomone Marketing Limited:
V.J. Salomone Marketing Ltd. forms part of the V.J. Salomone Group of Companies, established in 1920. We are a leading import and distribution company representing international brands in the fast-moving consumer business.