PA / Office Administrator (Gozo)

A well-established Group of Companies in Gozo is searching for an Office Coordinator to join their team.

The candidate will be responsible to carry out the following duties:

• To perform general office duties such as managing emails, meeting room bookings, keeping files updated and handling incoming / outgoing mails.
• To attend to the phone calls and redirect them to the person concerned.
• To manage the daily / weekly / monthly agenda, meetings and appointments through the e-calendars.
• To schedule meetings as requested by the management.
• To attend to the customer care line, while assisting clients in their queries, ensuring that computer system is kept updated with the respective information and action to be taken.
• To assist with the travel arrangements including flights, taxi, hotels, foreign exchange, travel insurance and claims. This position calls for an organised, responsible, mature candidate, who is fluent in English and Maltese. The selected candidate should have good communication skills and be conversant in Microsoft Office, particularly Word and Excel.

Requirements

• Candidate must be fluent in both Maltese AND English
• Organised, responsible, and mature
• Strong multitasking abilities and exceptional organizational skills
• A proactive, self-motivated attitude with the ability to work both independently and collaboratively

Education and Experience

• A Level Standard of Education as a minimum
• Prior administratrive experience is a must