Office Assistant - Administrative jobs in Malta - March 2021

Office Assistant


JOB TYPE: Full Time
EMPLOYER INDUSTRY: Financial Services

Our Client is currently seeking to recruit an Office Assistant to support with the day to day running of the office. Reporting to the Office Manager, your duties will include;

  • Assisting the Office Manager in timely deliverance of R&M
  • Maintaining security and telecommunications system by following procedures, liaising with IT Service Desk, maintaining logs of laptop and equipment allocations and liaising with suppliers when required
  • Booking courses and maintaining CPE logs
  • Assisting with travel, accommodation and taxi reservations, and consolidating the relevant incoming invoices
  • Assisting, as required, internal departments with clerical duties such as filing
  • Assisting in maintaining the filing rooms and archives in order
  • Acting as back-up to main reception, also by greeting clients in person or on the telephone, and directing them appropriately, making arrangements for refreshments when necessary, and notifying company personnel of visitor arrival
  • Answering, filtering and referring inquiries as applicable
  • Maintaining safe and clean reception areas and boardrooms by complying with procedures, rules, and regulations
  • Sorting and distributing incoming mail
  • Processing outgoing mail and couriers
  • Liaising with main reception to keeping the adequate supplies of stationery 
  • Undertaking other duties from time to time as the Company may reasonably require

Education & Experience

  • A level standard of education
  • Previous experience within an administrative role is essential
  • IT Savvy and conversant with MS Office Applications
  • Excellent level of verbal and spoken English
  • Must be residing in Malta


  • Team player, hands-on and proactive
  • Positive, problem-solving attitude
  • Adaptable

This Office Assistant position is with a company operating within the Financial Services industry.

Job Reference Code: UQ323



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