Office Administrator / Researcher

Job Description
Belind Consultancy Ltd in Malta is looking to recruit an Office Administrator / Researcher to join their team on a full-time basis.

Job Role:
This administrator role will provide both clerical and administrative support to Belind Consultancy Ltd. The role plays a vital part in the administration and smooth-running of Belind Consultancy Ltd.

This role involves the coordination and implementation of office procedures. Most work involves both written and verbal communication, word processing, and typing, and you must have relevant skills such as Microsoft Word, Outlook, PowerPoint, Excel, etc., organizational and presentation skills, as well as the ability to multi-task and work well under pressure. 

The successful candidate will have relevant experience in the role of Office Administrator, be a native English speaker, have proficiency in a second language (with a preference for Polish and Scandinavian languages), and possess qualifications that reflect the demands of the position

Responsibilities:

• Ensure that all incoming and outgoing telephone calls are handled effectively and in line with our policies
• Courteously and as quickly as possible
• Coordinate meeting rooms, ensuring maximum availability and avoiding clashes/overbooking
• Create and maintain a welcoming atmosphere at reception and ensure visitors are greeted professionally and efficiently
• Provide catering/refreshments for meeting rooms and set up equipment for presentations and video conferences, as required
• Ensure that reception and meeting rooms are kept tidy and attractive to create the best impression for visitors. Replace supplies, both catering and stationery, as required on a daily basis
• Ensure the office kitchens are well stocked and tidy at all times. This includes ordering and picking up kitchen supplies
• Distributing post and deliveries, dispatching outgoing post arranging couriers, special deliveries, etc, on a daily basis
• Management of office licenses, insurance, and certificates
• Establishing, developing, and managing business relationships with external suppliers
• Procurement includes negotiating the best price for supplies (stationery, refreshments, kitchen, etc.)
• Managing and maintaining budgets, as well as invoicing
• Ordering and maintaining stationery and equipment
• Set up, coordinated, and maintenance of all office equipment (i.e. photocopiers, projector equipment, printers, etc.) ensuring they are in good working order and compliant with health and safety legislation
• Liaising with security and property management when necessary
• Manage security access system for the office.

Belind Consultancy Ltd:
Igaming consultancy service that caters to a wide range of project sizes, from larger-scale initiatives to smaller, more focused endeavors. Our expertise spans both the commercial and operational aspects of the industry, allowing us to provide clients with a holistic perspective on their Igaming ventures.