Office Administrator / Personal Assistant

REMAX Malta is the largest real estate company in the world and our Sliema office in Malta is currently looking to recruit an Office Administrator / Personal Assistant to the Franchise Owner, to join their team on a full-time basis.

Interested candidates must be fluent in Maltese and English languages.

Roles and Responsibilities:

• Administrative support - Provide administrative support to ensure efficient office operations. This includes managing correspondence, scheduling appointments, and maintaining office supplies. Stocking and preparation of boardrooms / staff room and clearing of boardrooms after meetings
• Reception duties - Act as the first point of contact for visitors and clients, answering and directing phone calls, and handling inquiries in a professional manner and offering refreshments to clients. Various ad hoc phone calls as required
• Filing and data management - Maintain organized filing systems, both electronic and physical, ensuring all documents are accurately labelled and easily accessible. Assist in data entry tasks as needed. Preparing various reports using Microsoft applications
• Calendar management - Coordinate and manage calendars for office staff, scheduling appointments, meetings, and conferences efficiently
• Facilities management - Coordinate with vendors and service providers to ensure the office premises are well-maintained and all necessary repairs are addressed promptly
• Communication - Facilitate communication within the office, distributing emails, and other correspondences as required. Ensure that all employees are informed of relevant updates and announcements
• Supporting the sales and letting team with any assistance required.
• Assistance to management - Provide administrative support to senior management as needed.

Qualifications and Experience: 

• Excellent communication skills both spoken and effective e-mail writing
• Fluency in both English and Maltese
• Professional attitude and appearance
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software
• Strong organizational and time management abilities, with the capacity to prioritize tasks effectively
• Ability to follow directions and work within a team
• Works well under pressure.

Working Hours:

The standard 40 hours a week working hours for this position are 9:00 AM to 5:30 PM, Monday to Friday and Saturday 9:30 AM to 12:00 PM. 

What we’re offering:

• Opportunities for professional development
• A dynamic and collaborative work environment
• Working for a globally recognised brand
• Extensive training will be provided
• Regular team building events.

If you’re keen to join us on this journey and take your career to the next level, we encourage you to submit a copy of your CV (Resume).