Office Administrator / PA to the Management Team

Our client is an established Group of Companies with operations extending within different sectors and market segments. They are currently seeking to recruit an Office Administrator / PA to the Management Team. 

• Manage and maintain calendars and diary keeping, including travel arrangements when required.
• Take minutes, provide records, and track action plans with all stakeholders. 
• Assist with planning and organising of training, seminars and conferences.
• Support the HR Manager with HR administration when required
• Attend phone calls and emails and assist Management with all ad-hoc requests.
• Conduct presentations, spreadsheets when required, and administer documentation formatting and reports. 
• Attend visiting Clients and Suppliers.

• Must posses strong organisational and planning skills
• Must be able to work hard on own initiative
• Must be confident in numeracy skills
• Must carry a problem solving attitude, be able to multitask and have attention to detail

• Knowledge of administrative procedures and systems
• Excellent verbal and written communication skills in both Maltese and English
• Proficiency in Microsoft Office, Excel and Powerpoint