Office Administrator

A well-established client of ours operating in Waste Management, is searching for an Office Administrator to join their team. The chosen candidate will be responsible for managing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The key responsibilities will be: 

● Answer and direct phone calls.

● Organize and schedule meetings and appointments.

● Manage and maintain office filing systems, both electronic and physical.

● Maintain and update company databases.

● Prepare and distribute correspondence, memos, and forms.

● Assist in the preparation of regularly scheduled reports for auditing purposes

● Order office supplies

● General administrative duties and administrative support to internal teams

● Ensure the office is clean, organized, and properly maintained.

Requirements

• Proficiency in MS Office (MS Excel in particular)
• Fluent in both English AND Maltese, written and spoken.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail, ability to work independently and as part of a team
• Strong organizational and planning skills
• Adaptability and ability to handle a variety of tasks
• Working Hours: Mon to Fri from 7am to 4pm No Hybrid

Education and Experience

• O level standard of education
• Knowledge of basic accounts
• Prior experience in an administrative role is mandatory, ideally within the construction industry
• Prior experience in logistics is considered a plus