Office Administrator - Administrative jobs in Malta - February 2023
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Office Administrator

David Griscti and Associates , Central Malta

Expires in 10 days (19 Feb 2023)


David Griscti And Associates in Malta is currently looking to recruit an Office Administrator to join their team on a full-time basis.

Job Role:
We are looking to recruit a reliable and driven Office Administrator to join our administrative team and support the firm’s day-to-day operations. The candidate is to handle clerical & secretarial responsibilities and provide adequate support throughout the team – handling a range of administrative tasks.

Whilst prior experience in a similar position will be considered a plus, job training will be provided to the chosen candidate with the right skills and attitude.

Responsibilities: 

  • Catering with front office duties. Answering incoming calls, taking messages, and routing calls to recipients
  • General upkeep of the office, coordinating with housekeeping
  • Internal assistance with the preparation of paperwork and providing administrative support within the team
  • Managing all incoming/outgoing mail & couriers. Keeping all logged for records purposes
  • Ensure filing systems are maintained and preparation of archiving
  • Monitoring and ordering inventory of office supplies & equipment
  • Coordinating office maintenance. Scheduling visits, keeping tabs with suppliers, and ensuring jobs are handled efficiently and billed accurately
  • Tackling requests with Notaries/translators and ordering documentation with the authorities
  • Occasional errands situated in Valletta
  • Providing administrative assistance with scheduling appointments, updating calendars, and ensuring meeting rooms are prepared (together with housekeeping)
  • Booking of accommodation for clients and taxi bookings when necessary
  • Supporting with signature processing internally and keeping track of external countersignatures
  • Collecting and gathering invoicing for payment processing, to be forwarded/communicated with the office manager.


Requirements:

  • Excellent organisational skills
  • Capable to work under his/her own initiative – retaining the skill of critical thinking. Coming up with efficient ways to streamline tasks, in line with the organisation’s objectives
  • Positive approach and willingness to learn
  • Excellent written and verbal communication skills (Maltese will be considered an asset)
  • Computer literate with a good knowledge of Office applications and proficient use of the email
  • Ability to Multitask and improvise when necessary. Maintaining a strong sense of urgency and commitment to get a job done to a high standard and the ability to meet deadlines.


Employment Details:

  • Full-time basis (on-site) Valletta
  • Office hours: 08:30 AM – 17:30 PM.
  • Small and highly focused team, with a collective office environment
  • The role captures minor front office duties; however, the candidate will not be situated at reception.

David Griscti and Associates:
DAVID GRISCTI & ASSOCIATES is a legal consultancy firm, set up in the mid-1990s, specializing in financial services law, in particular Securities, Investment Funds, Fund Managers and Administrators, Financial Institutions and Banks, Investment Services License Holders, Capital Market Transactions, Wealth Planning Clients and other complementary areas. The firm is considered a leading firm in the field. We measure our success against four core principles that inspire us - Professionality, Responsiveness, Creativity and Results. These core principles guide us in our work with the aim of achieving the Firm's sole aim, the success and growth of our clients. We believe that the firms’ employees are an integral part of the firm’s performance, and the team's work ethic is recognized. The Firm is housed in a beautifully restored self-contained palazzo in the heart of historic Valletta, Malta's capital.

time
Full Time
Job Type
experience
Entry (0-12 months), Intermediate (1-3 years)
Experience Level
category
Administrative
Category
industry
Financial Services
Industry



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