Office Administrator

Our client, operating within the Construction industry, is looking for an Office Administrator to join its growing team. Your main responsibilities will include:

• Taking care of office reception duties, phone calls, emails, filing and greeting guests
• Handling general office administration and filing systems, including scanning, organizing and filing documentation and contracts
• Liaising with stakeholders, including notaries and lawyers, vendors and buyers for setting of appointments
• Knowledgeable in how to fill in KYC – Know Your Customer - forms for contracts of sale purposes
• Assisting with basic accounting duties
• Organizing mail and couriers
• Drafting company documents
• Ordering of construction material, equipment and office supplies and liaising with suppliers
• Organizing and coordinating travel bookings and accommodation, if and when required
• Handling other ad hoc administrative and accounting requirements

• Fluent in Malta and English is a must, knowledge of Italian would be considered an asset
• Proficient in MS Office

• Minimum of 1 year experience within a similar role in a similar industry is a must
• Minimum of A Level Education