Office Administrator - Administrative jobs in Malta - March 2024
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Office Administrator

ISD Co Ltd , Any

Published on 03 Nov 2021

Expired on 03 Dec 2021


ISD Co Ltd in Malta is looking to recruit an Office Administrator to join their team on a full-time basis. 

Overall Objectives:
The Office Administrator will be responsible for administering the day-to-day administration processes of the company.  Such will require the planning and coordination of the organization whilst motivating the teams to work effectively in their responsibilities to communicate with clients, suppliers, and respective governmental agencies.  This role covers general office administrative activities, submission of quotations, and tenders to the coordination of projects execution. The candidate must be keen to learn, organized, self-motivated, and focused on achieving all documentation to submit quotations and tenders as well as support applications and monitor works execution progress of the client’s PV system. Good communication skills are required to meticulously coordinate with both the organization teams, clients, and sales representatives in aiming to achieve a successful quotation submission or/and tender application. Applications must meet requirements and deadlines set by the respective clients and/or authorities

Responsibilities:
  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes
  • Handle HR Requirements including recruitment and training
  • Ensure the smooth and adequate flow of information within the company to facilitate other business operations
  • Manage schedules and deadlines
  • Monitor costs and expenses to assist in budget preparation
  • Oversee facilities services and maintenance activities 
  • Organize and supervise other office activities 
  • Ensure operations adhere to policies and regulations
  • Keep abreast with all organizational changes and business developments
  • Compiling government applications and submitting
  • Preparation and execution of general quotations, commercial project applications, tender, and grant applications
  • Coordinating, communicating, and following up with government authorities and relevant institutions in the energy sector.
  • Liaising between clients, suppliers, installers, and sales representatives
  • Organizing applications and client files.

Requirements:
  • Excellent Maltese and English communication skills
  • Microsoft Excel, Microsoft Word, and Microsoft Outlook required 
  • Proven analytical skills and ability to work independently
  • Ability to communicate effectively at all levels
  • An analytical hands-on approach to problem-solving.
Personal Attributes:
  • Ability to interact effectively with a diverse group of people
  • Ability to set priorities and maintain a functional work environment
  • Works well under pressure and against deadlines
  • Self-driven and works on own initiative
  • Good time management
  • Be target-oriented
  • Reliable and responsible.


time
Full Time
Job Type
experience
Entry (0-12 months), Intermediate (1-3 years)
Experience Level
category
Administrative
Category
industry
Retail
Industry


Day/Night Receptionist

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