Office Admin (Part time) - Administrative jobs in Malta - September 2023
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Office Admin (Part time)


Expires in 14 days (06 Oct 2023)

Our client who specializes in the business service industry is looking for an Executive Assistant. Your roles and responsibilities will include: 

  • Prioritize and coordinate the CEO's daily activities, ensuring efficient use of time and resources
  • Assist in planning and organizing the CEO's engagements, both internal and external
  • Serve as the primary point of contact for the CEO, screening and managing incoming calls, emails, and messages
  • Facilitate effective communication with stakeholders, including clients and partners
  • Coordinate and arrange meetings, conferences, and events, including logistics, venue booking, and catering arrangements
  • Take accurate minutes and follow up on action items, ensuring timely completion of tasks
  • Make travel arrangements for the CEO
  • Organize and maintain electronic and physical files, records, and documents, ensuring efficient retrieval when needed
  • Assist in managing expense reports, ensuring accuracy and adherence to company policies

Working Hours - Monday - Friday 9:00am - 1:00pm

Location: Iklin

Skill-sets and Requirements
  • Fluency in the Maltese & English language is essential
  • Proficiency in using productivity tools and software, such as MS Office Suite
  • Strong organizational and time management skills
  • Attention to detail and the ability to maintain confidentiality and discretion
Education & Experience
  • Proven experience as a Personal Assistant or Executive Assistant

Part Time
Job Type
Intermediate (1-3 years)
Experience Level
Business Support Services

Administration Officer

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