Office Admin (Part time)

Our client who specializes in the business service industry is looking for an Executive Assistant. Your roles and responsibilities will include: 

• Prioritize and coordinate the CEO's daily activities, ensuring efficient use of time and resources
• Assist in planning and organizing the CEO's engagements, both internal and external
• Serve as the primary point of contact for the CEO, screening and managing incoming calls, emails, and messages
• Facilitate effective communication with stakeholders, including clients and partners
• Coordinate and arrange meetings, conferences, and events, including logistics, venue booking, and catering arrangements
• Take accurate minutes and follow up on action items, ensuring timely completion of tasks
• Make travel arrangements for the CEO
• Organize and maintain electronic and physical files, records, and documents, ensuring efficient retrieval when needed
• Assist in managing expense reports, ensuring accuracy and adherence to company policies

Working Hours - Monday - Friday 9:00am - 1:00pm

Location: Iklin

• Fluency in the Maltese & English language is essential
• Proficiency in using productivity tools and software, such as MS Office Suite
• Strong organizational and time management skills
• Attention to detail and the ability to maintain confidentiality and discretion

• Proven experience as a Personal Assistant or Executive Assistant